Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil War. Langdon-Davies conceived the idea of a personal relationship between a child and a sponsor – a model that puts the child at the centre, and remains the core of what we do. Today, Plan International is a global organisation that is active in over 70 countries to advance children’s rights and equality for girls. Who We Are We work with communities around the world to end the cycle of poverty for children. We work with communities around the world to end the cycle of poverty for children. Founded over 70 years ago, Plan is a nearly $800 million organization often ranked among the top 10 international development agencies by reputation, size and scope. We work side-by-side with communities in 50 developing countries to end the cycle of poverty for children, developing solutions to ensure long-term sustainability. Our level of community engagement, long-term outlook and constant focus on the needs and priorities of children is unique among international development organizations. Our solutions are designed up-front to be owned by communities for generations to come and range from clean water and health care programs, to education projects and child protection initiatives. Community by community, Plan works to promise futures that are worthy of all children’s potential. Our Vision Our vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Our Mission Plan strives to achieve lasting improvements in the quality of life of vulnerable children in developing countries by: Enabling children, their families and their communities to meet basic needs and to increase their ability to participate in and benefit from their societies; Fostering relationships to increase understanding and unity among peoples of different cultures and countries; and Promoting the rights and interests of the world’s children.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 3 years
- Location: Borno
- Job Field: Human Resources / HR
ROLE PURPOSE
The purpose of this role is to provide human resource support for the Borno field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws. The post holder will be supervised by the P&C Manager, Humanitarian and matrix managed by the Head of P&C and expected to work very closely with other members of the team.
DIMENSIONS OF THE ROLE
Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc. The post holder will ensure effective administration of all Human resource processes, policy and procedure with support from the Line manager where necessary.
OBJECTIVES OF THE ROLE
- Ensure that all steps of the recruitment process are followed accordingly: Review Job descriptions, posting and circulation of advertisement, review of applications and coordination of interviews with the recruiting manager.
- Update and maintain a recruitment tracking database and submit to line manager on a monthly basis
- Ensure that all information related to payroll is received and filed in a timely manner and that supporting documentation is filed
- Ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff
- Act as the primary contact person with the insurance providers, communicating the start and end of insurance coverage promptly and ensuring the necessary administrative follow up is done
- Lead on all new staff onboarding/induction process, as well as regular refreshers and policy awareness sessions
- Facilitate staff trainings on Human Resource policy and procedure, as assigned
- Track the performance appraisal due dates for all staff and follow up with managers and to ensure they are reviewed in a timely manner
- Extract and track relevant training information from performance appraisals and submit to the P&C Manager to be followed in the country Training Plan
- Participate in the research and identification of training opportunities for staff in the response
- Working closely with the P&C Manager, provide support and capacity building to partner organizations working with Plan International in their location
- Support in ensuring that staff welfare and wellbeing is prioritized
- Support in identification and implementation of team building/bonding activities
Provide overall support to the Human Resource Department
- Ensure the application of the Human Resource policy and provide advice and support to staff and managers
- Participate in elaborating projects related to national Human Resource functioning
- Draft and circulate Human Resource department communications as necessary
- In collaboration with line manager, develop and maintain a tracking system for response statistics
Additional responsibilities
- This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
- Maintenance of high technical standards.
- Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct.
DEALING WITH PROBLEMS
- Ensures adherence to the Country Human Resource manual and codes of conduct as per requirement of the organizational policies and procedures to support sound staff management.
- Offers support through coaching and training of staff to ensure improvement in performance.
- Be creative in building and working effectively within a diverse working environment.
- Making effective recommendations to management on how to improve the Human Resource department which supporting other functions.
- Influencing management to implement recommendations made from assurance review
- Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
- Ensure total compliance with Human Resource best practices.
- Participate in meetings with different departments in order to ascertain needs and areas in which support is required.
- Work in a team in order to achieve the aims and objectives of the organization
- Use Plan procedures to settle conflicts among colleagues.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
- Bachelor’s degree in fields related to human resource, administration and management; masters’ degree a plus
- 3 plus Years of experience working in Human Resource and/or administrative support positions
- Understanding of national labour law and employment norms and practices
- Excellent verbal and written communication skills
- Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
- Computer literacy including all Microsoft office programs (word, excel, PowerPoint, outlook)
- Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
- Able to maintain confidentiality
- Capacity for analysis, synthesis and reporting of large amounts of information
Method of Application
Interested and qualified? Go to Plan International on jobs.plan-international.org to apply
