The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. The specific feature of the association is to base its operating methods mainly on partnership with national medical players. By pooling and capitalizing on their skills, ALIMA and its partners give as many people as possible access to a high standard of treatment. Since its creation, the association and its partners have successfully developed in line with the increase in humanitarian medical needs, especially in Western and Central Africa: 580,000 patients treated in 2014 including over 25,000 hospitalizations, new governance between the partners of the medical NGO platform in the Sahel, new innovative approaches and operational research projects. ALIMA also responded to the Ebola emergency by opening a 40-bed Ebola treatment centre in Guinea. With operations in eight countries, 15 projects, over 1,200 employees and a budget of €19.5 million, ALIMA is a dynamic NGO, effectively deploying medical aid for the most vulnerable.
- Job Type: Contract
- Qualification: MBA/MSc/MA
- Location: Abuja
- Job Field: Project Management
The Operational Support Officer is responsible for fundraising and contract management for the country, reporting to the Head of Mission.
He/she is responsible for the contractual management of donor contracts and the production of narrative reports according to contractual requirements, supported by the financial coordinator for financial management, the head of mission for operations, and the medical coordinator for medical activities.
He/she ensures the search for new funding for projects and ensures the production of concept notes and project proposals by the operational strategy
He/she maintains an in-depth knowledge of the strategies, activities, and opportunities of donors and other stakeholders in the country.
Major Responsibilities:
Ensure the search for funding and the development of project proposals
The Operational Support Officer develops a funding strategy and conducts an active search for funding from donors present in the country. He/she monitors donor strategies and current and future policies in the country, as well as the humanitarian context, to maintain a high level of information and understanding of the issues. On the other hand, he/she has a thorough knowledge of the operations conducted by ALIMA and analyses with the coordination team the current and future funding gaps.
Ensure the production of concept notes and project proposals
To obtain funding, the Operations Support Officer develops project proposals, with the coordination team providing operational, medical, financial, etc… He/She ensures the writing of Concept Notes and project proposals to respond to opportunities with donors and develops project sheets and leaflets to ensure institutional communication throughout the year. He/She ensures that the documents produced are in line with the strategy and format of the donor, and are of perfect formal quality.
Support data monitoring and tracking to meet reporting requirements :
The Operational Support Officer must develop and incorporate robust monitoring and tracking elements into reports, so he or she participates with the data manager in the monitoring and compilation of operational data shared monthly with the desk.
Support the Project Coordinators in monitoring contractual requirements
The Operational Support Officer supports the Project Coordinators to give them the keys to mobilize resources from funding contracts according to operational needs and respect the contractual requirements of the donors. The Operational Support Officer maintains a high level of information on operational developments, including a budget, to propose contractual modifications if necessary.
Ensure the production of accurate and analytical narrative reports within the defined timeframe.
The Operational Support Officer is responsible for the preparation of interim and final reports for donors, according to the imposed reporting formats and rules. He/she is directly responsible for drafting the documents, based on accurate quantitative and qualitative information capitalized during the year. He/she establishes regular liaison with the coordinators and project managers and, for the preparation of the reports, links the commitments with the donor and the reality of the projects and the land.
Maintain relationships with donors and partners in the country
The Operational Support Officer is in regular contact with the representatives of the various donors, United Nations agencies, and international NGOs to ensure that these actors have a good knowledge of ALIMA and the projects implemented, and to keep an active watch on the various developments in the institutional context and particular funding opportunities
Ensure the contractual management of funding contracts
The Operational Support Officer is responsible for monitoring funding contracts with donors. He/she is in direct contact with the donor’s national representatives for contractual management issues. He/she ensures that the donor’s procedures are known and respected by the rest of the team. To this end, he/she has a common contract monitoring tool and technical sheets for each donor, which he/she helps to update.
Ensure the application of standards in the prevention of abuse
The Operational Support Officer must participate in training and awareness sessions. He/she applies the abuse prevention standards in all the tasks he/she undertakes (e.g. adding the theme in reports, project proposals, the clause on abuse prevention, etc.). He/she contributes to creating and maintaining a nurturing and protective environment.
Experiences and Skills
- Advanced degree (Master’s level or equivalent) related to the position (development studies, public health, international relations, project management…)
- Excellent level of written and spoken English and French
- Good command of project management tools (project cycle, logical framework, project proposals, reporting, etc.)
- Professional experience in reporting, project design, and/or management, in an international solidarity organization (NGO, association, etc.) or UN agency or donor agency
- The first experience in expatriation is a plus
- Excellent analytical, synthesis, and writing skills
Autonomy, ability to take initiative, ability to work in a team, and to communicate
- Thoroughness, motivation, willingness to achieve project support objectives
- Understanding of and commitment to ALIMA’s values and mission
Conditions
- Duration and type of contract: French contract: 6 months renewable
- Starting position : Asap
- Salary: according to ALIMA scale + experience + per diem
ALIMA supports :
- Travel expenses between the expatriate’s home country and the place of assignment
- Accommodation costs
- 2.08 days off per month
- Daily per diem
- Medical coverage from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependents
- Evacuation for the employee.
Method of Application
Interested and qualified? Go to Alliance for International Medical Action (ALIMA) on hr.alima.ngo to apply
