MSH, a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policymakers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, nongovernmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
- Job Type: Full Time
- Qualification: BA/BSc/HND , OND
- Experience: 2 – 4 years
- Location: Lagos
- Job FieldAdministration / Secretarial
The Office Assistant will manage the organization and running of the daily administrative operations of the state office. S/he will coordinate the MSH logistics support services provided to all technical program areas, and provide logistical support to all MSH projects in state by working with USAID and the GON to retrieve shipments from customs.
Major Activities / Responsibilities
- Maintaining inventory (supplies, items, equipment) and the required inventory records.
- Stocks, stores and warehouse management.
- Assets coding and inventory reporting.
- Safeguarding of assets/supplies.
- Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Capacity building of team members.
- File incoming help requests from end users via both telephone and e-mail in a courteous manner.
- Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
- With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).
- Prepare the Projector and other presentation materials for quality presentations.
- Test fixes to ensure problem has been adequately resolved.
- Perform post-resolution follow-ups to help requests.
- Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
- Ability to travel 40% of the time to various state offices.
- Ensure that systems are in place in-country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Monitor and ensure compliance.
- High school degree. University degree preferred.
- 2-4 years of related experience.
- Experience with International organizations in Nigeria will be an added advantage.
- Warm personality with strong communication skills.
- Knowledge of administrative and clerical procedures.
- Knowledge of computers and relevant software application.
- Knowledge of customer service principles and practices.
- Ability to complete routine tasks and activities on the basis of established practices and instructions.
- Logical and flexible approach to solving problems, especially when working under pressure.
Knowledge and Skills
- Verbal and written language skills in English required
- Telephone Skills
- Verbal Communication
- Microsoft Office Skills
- Listening, Professionalism
- Customer Focus, Organization
- Informing Others
- Handles Pressure
Competencies
- Verbal and written communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organizing and planning
- Attention to detail
- Initiative
- Reliability
- Stress tolerance
- Ability to travel if required.
Method of Application
Interested and qualified? Go to Management Sciences For Health – MSH on msh.wd1.myworkdayjobs.com to apply
