DEC Nigeria is a membership, non-governmental, non-religious, non-political organization that is providing social and micro financial services to women groups, communities and NGOS in Nigeria to enhance their capacity for sustainable development. The Development Exchange Centre (DEC) was estabilished in November 1987 as a result of a joint research conducted by the Canadian university services Oversea(CUSO) and the Adult and Non Formal Education Agency (ANFEA) Bauchi State.
- Job Type: Full Time
- Qualification: NCE , OND
- Experience: 1 year
- Location: Bauchi
- Job Field: Administration / Secretarial
We are looking for an office assistant to take care of our office space and carry out cleaning, maintenance, and secretarial duties. S/he will ensure the cleanliness and safety of the office area and environment. S/he will also provide support for basic administration management, such as procurement and purchases.
Essential Job Responsibilities
- Perform administration and secretarial functions.
- Receive partners, and guests and attend to them.
- Assist in preparing for meetings (setting up the venue, accommodation, and other required logistics).
- Document and file minutes of meetings.
- Perform general cleaning functions including the removal of cobwebs as required and maintenance of the whole office.
- Maintain and clean all cleaning equipment utilized.
- Accountable for all equipment and consumables entrusted to him/her.
- Be willing to take on new roles and tasks as needed and assigned.
- Notify the DEC-Admin Officer of occurring deficiencies or needs for repairs.
- Dust furniture, equipment, partitions, walls, windows, etc. daily and weekly.
- Clean and disinfect sink, countertops, doors, floors, toilets, mirrors, tables, chairs, refrigerators, microwaves, etc. in restrooms, offices, and kitchenettes regularly.
- Sweep, mop, and/or hand scrub floors using brooms, and mop daily.
- Empty trash cans and recyclables into disposal areas.
- Ensure adequate supplies within the facility.
- Replenish supplies in restrooms and kitchenette.
- Assist in the procurement process.
- Ensure timely purchase of supplies needed at the office.
- Identify, monitor, and report potential safety or maintenance issues and communicate them to the Administration Officer immediately.
- Comply with all safety policies and procedures relating to performance tasks, and the use of products and supplies.
- Early arrival to work to perform services to established standards and ensure office facility is locked and secured daily after work.
- Any other general administrative duties as will be assigned.
Qualifications
- Minimum of OND/ND/NCE
- Minimum of 1 year in a related role
- Basic knowledge of administrative processes
- Basic computer knowledge/literacy (Microsoft Office, email, etc)
- Ability to communicate (speak, listen, read & write) in the English language is required for this role.
- Agility and Stamina to work long hours
- Smart, Neat with good communication skills.
- Ability to work flexible hours
- Advanced knowledge of cleaning processes
- Well-organized
- Ability to work successfully in a cross-cultural, team-based environment
General Specification: This includes and is not limited to-
- Punctuality.
- Good team player.
- Proactive; flexible approach to change.
- Client-focused; attention to detail.
- Professional approach.
- Enthusiasm for the role.
Others:
- Be honest and trustworthy.
- Be respectful.
- Possess cultural awareness and sensitivity.
- Be flexible.
- Demonstrate sound work ethics.
Method of Application
Interested and qualified candidates should send their detailed Curriculum Vitae and cover letter as one document (as an MS Word document) electronically to:[email protected] using their Name and Position, E.g. “Wale Aminu Ugo-Office Assistant” as the subject of the mail.
