CARE AID is an independent humanitarian non-governmental, non-profit organization founded in 2019, and officially CAC registered in 2021 in Maiduguri Borno state, Nigeria. Care Aid mission is to respond to humanitarian crises and build resilience, promote inclusive and sustainable growth, co-construct effective governance and support the building of civil society by investing in people and their potential.
CARE AID is committed to providing humanitarian relief to people in urgent need and protect their dignity while co-creating inclusive longer-term opportunities for sustainable growth through various clusters like; CCCM/Shelter/NFI, Protection, GBV, Livelihood, Wash, and peace building.
We are recruiting internally and externally for the position below:
Job Title: Logistics/Supply Chain support
Location: Borno
Job Description
The Logistics/Supply Chain support is responsible for procurement, vehicle/transport operation and managing all paperwork/records related to the tracking of CARE AID inventory.
Job Overview
Logistics/Supply Chain Assistant will report to the Operations Manager, and will be responsible for ensuring the overall care and maintenance of the Stores, Transport, Procurement and Assets. The Logistics/Supply Chain must be able to rapidly turn Program materials around, whilst ensuring the security/ safety of the materials and maintaining audit-compliant records. The Logistics/Supply Chain shall dedicate appropriate time to all the three distinct roles.
Duties and Responsibilities
Stores/Assets
- Understand, implement and / or maintain standard CARE AID inventory management policies and procedures.
- Manage and document the receipt, handling, storage, release, and reporting of goods through the store(s).
- Advise supervisor on potential inventory shortage.
- Manage casual laborers in the stores.
- Ensure the maintenance of store(s), fittings, and equipment.
- Implement and ensure clear safety procedures.
- Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) procedures.
- Advise the Supply Chain Officer of store-specific issues or improvements
- Maintain the stores activity book recording all outgoing and incoming receipts and activities.
- Monitor security of Care aid’s storage and supplies.
- Receive completed store’s request forms and prepare the goods for issuance.
- Ensure goods, equipment’s are signed for received on the request form (office expendables) or waybill (all other items).
- Prepare a monthly report for assets and the expendables Warehouse outlining all stock movements remaining balances, maintain pro-logs and registers.
- On a monthly basis, work with the Operations Manager to reconcile the Warehouse register.
- Update the stock record cards and Database regularly.
- Conduct routine inventory inspection and submit report to the Operations manager in a timely manner.
- Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
- Ensure that all Asset are tagged and labelled as per CARE AID asset policy.
- Ensure that there is proper record management of the store, and the records are accurate and update.
- Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation.
- Store management, ensure cleanness, orderly storage of items, custodian of the store’s keys.
- The different store and Asset policies and required documentation are always followed and in place.
- Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, goods received note, store release, waybills, bin cards etc.
Transport
- Work with the Operations Manager to design a suitably staffed and equipped transport function to support the CARE AID’s vehicle operations and policies.
- Implement and direct CARE AID standard Vehicle policies and procedures, with particular attention to safety and security issues.
- Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
- Evaluate, manage and monitor hired drivers.
- Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
- Manage the vehicle pool (if applicable).
- Ensure that appropriate communications equipment is installed and functioning in CARE AID vehicles to meet the operational and security requirements.
- Ensure the correct and timely routine maintenance and repair of CARE AID vehicles and generators.
- Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
- Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled
- Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
- Ensure all vehicles are properly cleaned on daily basis.
- Prepare weekly and monthly report on transport department and discuss with the Operations Manager
- Requesting fuel forms for refuelling and keeping accurate record and monitoring system on fuel consumption.
- Work with the Operations Manager to ensure that vehicles are prepared for routine and emergency security requirements.
- Ensure that all vehicles are secure when not in use.
- Be familiar with local regulations / laws.
- Any other duties as may be assigned by the supervisor
Procurement
- The implementation and / or maintenance of standard CARE AID procurement policies and procedures.
- Ensuring that procurement is carried out in accordance with CARE AID and donor-specific polices.
- Attend all the procurement committee meetings.
- Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
- Ensuring that a transparent and responsive procurement process is implemented and maintained.
- Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
- Ensuring that all Supplies, services, and equipment required are delivered in time.
- Establishment and maintenance of ethical, professional working relationships with suppliers.
- Maintain supplier information for regularly purchased items and be informed of current local market conditions.
- Support and provide the appropriate trainings for procurement and program staff as required.
- Any other duties or tasked delegated by Operation Manager.
Qualifications
- Degree or Diploma in Procurement and Supply Chain Management.
- 2 years’ working experience performing similar duties
- Strong sense of personal integrity and commitment.
- Attention to detail and ability to multi-task.
- Team spirit and problem-solving abilities.
- Knowledge of generic Supply Chain Management systems and forms
- Competent in spoken and written English
- Good mathematical skills.
- Competent in computer use and maintenance
- Excellent interpersonal, organizational and time management skills
How to Apply:
Interested and qualified candidates should send their CV and Cover Letter in one single pdf attachment via email to: [email protected] using the Job Title and Location in the subject line. E.g., “Logistics/Supply Chain – Borno”.
Application Closing Date: 18th September 2022
Note:
- Applicants are advised that Care Aid does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
- Due to the volume of applications received, Care Aid may not provide feedback to all applicants. Only shortlisted candidates will be contacted.
- Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received.
- The position is required as soon as possible, Care Aid reserves the right to select a candidate and finalize the recruitment before the closing date, if considered necessary.
