Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in FSL & WASH sector in North-West Nigeria where limited actors are currently present.
We are recruiting to fill the position below:
Job Title: Logistics Manager
Location: Gusau, Zamfara
Employment Type: Full-time
Contract Start date: Projected contract duration is 6 Months – with possible extension.
Goal / Purpose
- He Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
- He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
- He/she will assist the field coordinator in the implementation of safety rules.
Supply Management:
- Carry out a purchasing environment analysis at the local level
- Supervise the update of price lists and supplier files
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Receive, approve and process requests for quotes and internal order forms
- Ensure that budgetary lines related to logistics are monitored and observed
- Supervise the preparation of purchasing documents and draft the contracts
- Participate in the drafting the call for tenders
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods
- Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
- Ensure that dealings with suppliers are monitored
Vehicle Fleet Management:
- Negotiate vehicle rental contracts
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
- Prevent the misappropriation of fuel and spare parts
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications Management:
- Update inventory in real time
- Optimize distribution of materials according to task needs
- Organize the installation, safe-guarding and monitoring of materials
- Install communication means and ensure that they are regularly maintained
- Train teams in the use of these communication means
Management and Monitoring of IT Equipment:
- Update antivirus software
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
Supplies Management:
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
Human Resource Management:
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Security:
- Implement team safety measures as determined by the coordination team
- Train teams in safety rules and procedures
- Pass on any security-related information to his/her line manager
Reporting/Capitalization:
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
- Consolidate logistics packs monthly and pass on to the logistics coordinator
- Provide the logistics coordinator with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency
Profile
- Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field
- Experience: 3 years’ practical experience in a similar position with other INGO. Previous experience with SI will be preferable
- Languages: English and Local Languages
- IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
- Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.
What We Offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.
Application Closing Date
28th March, 2022.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note
- Click on the link above, select “Logistics Manager”, fill the form and attach your CV and motivation letter.
- The CV attached must be named with your first name and surname.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.
Qualified female candidates are strongly encouraged to apply.
