About Terre des hommes Foundation (Tdh)
Terre des hommes (Tdh) is the leading Swiss child relief agency. The Foundation has been helping children in need for over 50 years, defending their rights regardless of their race, creed, or political affiliation. In over 30 countries, Tdh protects children against exploitation, and violence, improves children’s and their mother’s health, and provides emergency psychological and material support in humanitarian crises.
Organization: Terre des hommes – Nigeria
Position : Logistics Assistant
Location: Maiduguri, Borno State, Nigeria (With visits to other locations)
Advert Closing date: 20th December 2024.
General description of the position:
General description of the position:
Under the supervision of the Logistics Officer, the Logistics Assistant is providing support to her/his line manager for the implementation of a logistics framework tailored and organised around an efficient logistics support at the delegation level. S/he is also committed in the management, respect, compliance and efficient implementation of all related policies, rules, procedures, and good practices.
S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:
- Procurement
- Premises management
- Stock management
Key responsibilities include (but are not limited to):
Procurement management
- Ensure to carry-out local market surveys to ensure a full knowledge and analysis of the purchasing environment (availability of goods/services, prices, etc.)
- Update price lists and suppliers’ database.
- Ensure to prepare pre-established frameworks agreements (FWAs) and Pre-Qualified Supplier (PQS) lists and carry out comparative bid analysis and PO processes regularly.
- Implement processes to streamline repetitive procurement of goods/services to increase competitive tendering and internal processes.
- Verify Purchase and Services Requests (PSR) ensuring all required information is provided and ensuring that approval rules and procedures are observed before submission to her/his line manager for validation.
- Ensure the preparation of the purchasing documents in compliance with Tdh procurement procedures.
- Manage the procurement process in an efficient and cost-effective manner.
- Ensure that goods/services procured match with the requesters’ specifications and are of good quality, value for money and delivered on time.
- Ensure that all documents collected from the supplier as well as internal documents are properly completed and in compliance with Tdh procedures before submission to the authorized signatories and the payment by the finance department.
- Ensure that purchase files are complete in compliance with Tdh procedures.
- Ensure a proper filing system of all procurement files and documents (hard and soft)
- Ensure regular training of procurement requesters to guarantee a better understanding and application of the procurement policies and procedures.
- Establish and maintain effective working relationships with suppliers.
- Evaluate performances of suppliers once a year
- Ensure the follow-up of the contracts and their renewal on time if applicable.
Premises management
- Ensure the application of safety and security measures in compliance with Tdh policies.
- Make inspection visits to assess the rehabilitation needs of the premises.
- Supervise the rehabilitation works until completion.
- Record all rehabilitation works of premises in the Utilities & Repairs follow-up.
- Ensure that generators are in good condition, checked, reliable and safe to use.
- Make sure the generators service schedule is done on time and inspected after service is done.
- Ensure the proper completion of the generators’ log- books, vehicle movements records by the guards and perform regular inspections.
Stock Management
- Ensure that all supplies are handled and stored according to Tdh policies and procedures in a timely and efficient manner.
- Ensure proper stock management through stock cards, recording of stock movements to guarantee accurate reporting at all times.
- Conduct periodic inventories and send the report to her/his line manager.
- Ensure a proper filing system of stock documentation (hard and soft).
Reporting/Communication
- Report regularly to her/his line manager related information on work progress.
- Ensure to provide the monthly logistics reports on time to her/line manager (stock inventories, generator fuel consumption, utilities & repairs follow-up).
- Take part in meetings relating to logistics aspects.
- Report to her/his line manager any alerts of non-compliance of Tdh logistics processes or policies.
Other
- Agree to comply with Tdh Code of Conduct and promote Child Safeguarding policy.
- Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected.
- Adhere to and enforce current administrative and logistical regulations and procedures.
- The duties and responsibilities listed above are representative of the nature and levels Job requirements:
Experience/competencies:
- Relevant professional qualification in Logistics or equivalent- can be compensated with experience (at discretion of the recruitment team)
- Minimum 2-year experience as a Logistics Assistant or similar position
- Proven knowledge in the following fields: Premises management and Stock management
- Good IT knowledge: Excel, Outlook
- Experience working with INGOs (International Non-governmental Organisations) is an advantage.
Skills:
- Good organizational skills including ability to work to deadlines, priorities, pay attention to details and ability to solve problems.
- Good oral communication, writing, and reporting skills in English.
- Proactive, autonomous, rigorous
- Willingness and motivation to work in an international and intercultural context.
- High sense of integrity, rigour, and flexibilityof work assigned and are not necessarily all-inclusive.
Additional Requirements:
- Capacity to work within the framework of Tdh Nigeria’s core values.
- Previous experience in a similar role in the Northeast is considered an asset.
- Understanding the local language(s) is an added advantage.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project’s needs.
Hiring Conditions
- Applications will be processed on a rolling basis.
Method of Application:
Interested and qualified candidates should go to: https://forms.gle/5hvx9Wsnffdpz9U18 to Apply.
