Below is the summary of the specific Roles:
OFFICE OPERATIONS & MAINTENANCE:
· Processing and management of tenancy agreement
· Management of asset register
· A/C repairs, maintenance, and accessories.
· Repairs and maintenance of office furniture’s, electronics, and equipment
· Electrical repairs and maintenance
· Office doors and windows maintenance
· Any other task assigned by the supervisor.
FLEET MANAGEMENT:
· Vehicle routine servicing/maintenance
· Assigning of vehicles for trips through requisition form
· Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles.
· Vehicle tracking through tracking device
· Review vehicle logbooks to ensure proper record keeping and documentation
· Plans, directs, and coordinates the operation of vehicle maintenance and repairs
· Request for the replenishing of total fuel cards for the vehicles.
· Fleet data collation and reporting
· Identify and support in-service training programs for newly employed Pilot and annual refresher courses for ALL Pilots.
· Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.
· Receive and processes vehicle accident and damage reports.
· Organizes safety programs for all fleet staff
· Renewal of vehicle papers
· Tracking of fuel purchase through Total dashboard
· Purchase of vehicle accessories/washing kit
· Purchase of vehicles accessories
· Coordinate sending and receiving of commodities/parcels/working tools
· Vehicle records and reporting
· Engagement with vehicle maintenance vendors
· Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.
· Any other task assigned by the supervisor.
SECURITY:
· Processing of monthly Payment of security guards
· Coordination and supervision of security guards
· Management of fire alarm system
· Management of fire extinguishers
· Facilitate staff training on fire related and emergency issues in collaboration with HR
· Ensure functionality of office security lights
· Any other task assigned by the supervisor.
What are we looking for?
· A Diploma in Business / Public Administration or related field.
· At least 1 year working experience in administration and logistics
· Fluency in English with excellent writing and speaking skills required.
· Demonstrable experience in office management and staff coordination.
· Excellent writing and speaking in English language
· Experience with Microsoft Word, Excel, Power Point and Outlook.
· Strong team communicator and facilitator between the interests of different departments.
· Problem-solving ability with equipment
· Ability to work under pressure.
The candidate we hire will embody PSI’s corporate values:
· Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
· Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
· Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
· Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
· Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin
How to apply
All interested and qualified candidates should send their comprehensive resume with a cover letter as ONE PDF/Word document to the e-mail addresses [email protected] and [email protected] using the position title and location as the subject of the e-mail.
