The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. The specific feature of the association is to base its operating methods mainly on partnership with national medical players. By pooling and capitalizing on their skills, ALIMA and its partners give as many people as possible access to a high standard of treatment. Since its creation, the association and its partners have successfully developed in line with the increase in humanitarian medical needs, especially in Western and Central Africa: 580,000 patients treated in 2014 including over 25,000 hospitalizations, new governance between the partners of the medical NGO platform in the Sahel, new innovative approaches and operational research projects. ALIMA also responded to the Ebola emergency by opening a 40-bed Ebola treatment centre in Guinea. With operations in eight countries, 15 projects, over 1,200 employees and a budget of €19.5 million, ALIMA is a dynamic NGO, effectively deploying medical aid for the most vulnerable.
- Job Type: Full Time
- Qualification: OND
- Experience: 2 years
- Location: Yobe
- Job Field: Human Resources / HR
Report to (Direct): Project Administration Manager
Report to (Functional): Project Administration Manager
Staff Reporting to him: 3 cleaners and 1 cook
MAIN ACTIVITIES
ADMINISTRATIVE AND RECRUITMENT MANAGEMENT OF NATIONAL STAFF
- Under the Admin Manager’s supervision, execute Administrative and legal related tasks, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Update the project organigram and submit to Admin Manager
- Supervise ALIMA premises in order to ensure working conditions are in conformity with legal requirements.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure labour and tax compliance
- Inform in the systems all personal files and keep them up-to-date in order to facilitate HR processes management
- Update Social security & Tax office employee files in order to meet legal requirements and duties.
- Update job descriptions and function grid classification in order to clarify accountabilities and rewarding practices.
- Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
- Prepare and archive formal certificates and other HR documents when needed in order to facilitate hiring processes.
- Supervise all movements of personnel from/to mission/project/home and all related formalities (briefing, visa, accommodation, trial period, extension of mission, early return, etc.) in order to facilitate accommodation and relocation.
- Support line managers in recruitment and hiring process in case of absence of Admin Manager, ensuring administrative and legal accuracy, in order to meet HR needs.
- Communicate to and brief new employees on HR policies and regulations in order to facilitate onboarding processes.
- Assist the Admin Manager in following- up disciplinary measures and court cases in order to protect ALIMA interests and to ensure legal compliance.
- Registers applicants to training and follows-up with the HR Manager.
- Prepare all correspondence with local authorities (i.e. tax offices, ministry of labour) in order to maintain flow and soft relationships.
- Maintains staff and program information using spreadsheet and/or database software.
- Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
- Performs other related duties as required.
PAYROLL MANAGEMENT
- He captures the variable elements of the payroll in Homere
- He validates the requests of instalments and records them on Homer,
- He collects the attendance sheets and notes the various absences, collects overtime cards and checks their validity, and enters these in the Homer payroll software
- He/she establishes the monthly pay slips
- It publishes the ballots and verifies that each ballot is correctly established,
- He has checked and targeted salary listings by the logistician-administration or field administration manager,
- It prints the bulletins and closes the pay of the month.
- At the end of the contract, he establishes the balances of all accounts
- It verifies the rights to paid holidays, enters the variable elements of the salary into the payroll software,
- He/she prints payslips and gives to staffs and files acknowledged copy
- He causes these elements to be targeted and transmitted to the employee
REQUIRED SKILLS AND QUALIFICATION
- Degree/Diploma in Business Administration or Finance, Accounting or any other degree/diploma related to the position requirements
- At least 2 years’ experience in the same position
- Good knowledge of HR software eg HIRS Odoo, Homere.
- Good knowledge of Nigerian labour law
- Interpersonal skills
- Experience in working in harsh environment
- Experience in working under pressure
- Respect of deadlines
- Remains discreet about the professional and personal life of team members
- High level of Integrity
CONDITIONS
- Contract term: contract under Nigeria Law, 6 months’ renewable.
- Salary : Level 7 of ALIMA function grid.
Method of Application
To apply, please send your CV and Cover Letter and credentials on our job page before (15 July 2024).Interested and qualified? Go to the link below and apply
