The story of ALIMA began in 2009 in Niger. While the entire medical profession witnessed an alarming peak of acute malnutrition and increasing infant mortality rates, the health structures for managing malnutrition were becoming increasingly rare.
- Job Type: Contract
- Qualification: BA/BSc/HND
- Experience: 2 – 5 years
- Location: Abuja
- Job Field: Human Resources / HR
Major Responsibilities:
Facilitating staff movement, Visa and accommodation bookings
Support HR department in movement, visa and accommodation management. He/She is;
- Follow-up visa obtention of visitors and expatriates at the immigration services;
- Responsible for follow up in collaboration with Project Admin manager or HR Supervisors for the renewable for stay permitted for all the expatriate;
- Does all flight bookings of international and National flight for all staff;
- Liaise with Logistics in updating the mission movement board and movement tracking sheets on a weekly basis.
- Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja;
- Does monthly tracking of all flight and hotel bookings;
- Liaise with logistics and finance to ensure that ALIMA visitors are provided a phone, airtime, sim card, modem (for field visits), spare keys, per diem and security envelope on arrival.
Administrative management
- Does all official letters, mission orders etc at the Coordination level;
- Receive the office newspapers and magazines;
- Ensure proper filing of all staffs’ documents physically and on drive;
- Liaise with other departments to organize staff send-forth, meetings, workshops, team bulding etc.
- Can be call to assist the various fields in some recruitments;
REREPORTING RESPONSIBILITIEPORTING
- Travel Information Tracker
- Expatriate visa status tracker
- Staff Contact List
- Movement Tracking sheet
This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.
QUALIFICATIONS
- Minimum of HND in HR, Business Administration or related field of study from a recognized institution, or equivalent work experience.
EXPERIENCE AND SKILLS
ESSENTIAL
- Strong office administration experience or front office experience in a busy environment.
- Minimum one year working experience in a similar role.
- Strong verbal and written communication skills.
- Excellent attention to detail, multitasking and organization skills.
- Self-motivated, ability to work independently, responsible and accountable.
- Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
- Excellent computer skills in Word, Excel, PowerPoint and Outlook. Capacity for analysis, synthesis and reporting of large amounts of information
Contract term: 6 months’ renewable.
Language: English is mandatory (written, read, spoken)
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.
