Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
- Experience 2 years
- Location Borno
- City Maiduguri
Key Responsibilities:
Mission 1: Office management and communication
- Daily, inspect and maintain the exterior premises (grounds and office building)
- Liaise with Logistics to ensure that faulty and damaged equipment is replaced or repaired
- Manage the stocking of the stationery store in coordination with Logistics, and place appropriate orders to restock supplies
- Ensure sufficient supply of office cleaning items and materials, and work with the Officer to replenish them monthly
- Handle accommodation bookings for ACF staff and guests visiting
- Facilitate the integration of new employees and place orders for business cards and ID cards for new staff
- Provide day-to-day management of staff directly under his/her responsibility (Janitors)
- Educate new joiners about the ACF performance appraisal system and support adherence to timelines for individual action plans, monthly check-ins, probationary reviews, mid-term assessments, and annual appraisals.
- Responsible for the monthly filing and archiving of all HR documents, such as training certificates, leave forms, extension letters, record updates, and completed performance records
- Handle conference hall booking tracker
- Support new staff documentations and the creation of personnel files
- Regularly update and manage communication boards, contact lists, and the monthly trackers
Mission 2: General HR administrative support in the base
- Support new staff onboarding, documentation, and creation of personnel files
- Track and maintain participants’ records for training and Performance Appraisals.
- Maintain a database of all staff information, documents, expiration dates, etc., and follow up with the appropriate staff member to get any missing documents or information
- Provide administrative support for staff welfare programs/activities
- Support the HR team in all aspects of recruitment when needed
- Assist the base HR Officer in the practical organization of training as requested
- Prepare HR files for audits and verification visits
- Assist in travel management, including booking tickets and ticket reconciliation for finance documentation
- Assist the base HR Officer in the practical organization of training as requested
- Track and maintain participants’ records for training and Performance Appraisals (PAs, 10-minute conversation)
- Assist in preparing reports such as immigration reports
- Cover for the HR Officer while on leave or out of the office on any purpose
Mission 3: Support the HR Team in Casual workers and seconded staff management
- Ensure all submitted daily hire activities documents are processed and submitted to finance promptly
- Support for new seconded staff and casual staff, verification, and documentation
- Support in seconded staff monthly vetting payroll for payment
- Ensure all submitted daily hire activities documents are processed and submitted to finance promptly
- Support in the new seconded staff verification and documentation
- Prepare payment schedules for daily workers, including seconded staff and hotel expenses.
- Prepare HR files for audits and verification visits.
- Maintain confidentiality regarding all HR-related matters.
- Support the team to ensure proper administration for exiting staff, including issuing early notice, filing documents correctly, and conducting exit interviews.
- Maintain the documents tracker for submitted payment schedules
- Maintain confidentiality regarding all HR-related matters
Additional responsibilities
- This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required. The employee will be responsible for reporting and communicating progress and achievement of the specific assigned task.
- Maintenance of high technical standards;
- Professionally conduct all duties following Action Against Hunger Nigeria mission staff regulations, Action Against Hunger mandate and charter, including promotion of gender equality.
Position Requirements:
- Bachelor’s degree in fields related to HR, Administration and Management
- 2 years’ work experience with at least 1 year in a related role; Previous experience working for INGOs an asset, particularly health-related INGOs
- Understanding of national labor law and employment norms and practices;
- Excellent verbal and written communication skills;
- Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
- Computer literate and proficient in MS Office, including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
- Working experience with Homere payroll software.
- Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
- Able to maintain confidentiality;
Method of Application
Interested and qualified? Go to Action Against Hunger | ACF-International on acfinternational.applytojob.com to apply
