MSH, a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policymakers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, nongovernmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
- Job Type: Contract
- Qualification: BA/BSc/HND
- Experience: 1 year
- Location: Abuja
- Job Field: Human Resources / HR , Internships / Volunteering
Overview
Under the overall supervision of the HR Partner, the HR Intern roles are to review, develop, maintain and classify procedures for the filing and management of confidential personnel files, individual staff-related documents, correspondence, circulars, policy documents, etc., to ensure consistency of HR data for the project.
Interested applicants substantiated as the subject of an investigation for misconduct (exploitation, abuse or harassment) are not eligible to apply
Note: This is a temporary role with a duration of 1 month.
Responsibilities
- Process and/or verify completeness and accuracy of all personnel records and documentation such as employment agreements, amendments, transfers and terminations.
- Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.
- Documentation of certificates and other employee credentials.
- Other duties that may be assigned from time to time.
- Receive and manage personnel files from units.
- Sort and eliminate unnecessary documentation.
- Scan and file historical documents and assist in converting historical personnel physical documents into electronic data.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Advise on proper shelf identification processes for easy access to documents.
- Create inventory list of documents.
- Identify and validate file formats to be archived, format conversion if necessary, renaming and organization.
- Conduct searches in the electronic archiving system at the request of HR Partner and Project Director (memos, evaluation forms and results, action forms, circulars etc.)
- Control and manage secure access and protection of archived data, in collaboration with team.
Qualifications
- Minimum of Bachelor’s Degree in Human Resources, Industrial Relations, Administration, or related field
- 1 year or less experience working in the Human Resources Department of an organization.
- Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues.
- Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
- Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff and clients.
- Ability to understand comprehensive information.
- Basic numeracy and IT skills required for operating various systems.
- Demonstrated integrity, confidentiality and approachability.
