Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. Our actions are guided by medical ethics and the principles of neutrality and impartiality. A worldwide movement MSF was founded in Paris, France in 1971. Its principles are described in the organisation’s founding charter. It is a non-profit, self-governed organisation. Today, MSF is a worldwide movement of 24 associations, bound together as MSF International, based in Switzerland. Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide. Humanitarian action MSF’s work is based on humanitarian principles. We are committed to bringing quality medical care to people caught in crisis, regardless of race, religion or political affiliation. MSF operates independently. We conduct our own evaluations on the ground to determine people’s needs. More than 90 per cent of our overall funding comes from millions of private sources, not governments. MSF is neutral. We do not take sides in armed conflicts, we provide care on the basis of need, and we push for independent access to victims of conflict as required under international humanitarian law. Bearing witness and speaking out MSF medical teams often witness violence and neglect in the course of their work, largely in regions that receive scant international attention. At times, MSF may speak out publicly in an effort to bring a forgotten crisis to public attention, to alert the public to abuses occurring beyond the headlines, to criticise the inadequacies of the aid system, or to challenge the diversion of humanitarian aid for political interests. Quality medical care MSF rejects the idea that poor people deserve third-rate medical care and strives to provide high-quality care to patients. In 1999, when MSF was awarded the Nobel Peace Prize, the organisation announced the money would go towards raising awareness of and fighting against neglected diseases. Through the Access Campaign, and in partnership with the Drugs for Neglected Diseases initiative, this work has helped lower the price of HIV/AIDS treatment and stimulated research and development for medicines to treat malaria and neglected diseases like sleeping sickness and kala azar.
Main Purpose
- Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
Main Duties and Responsibilities
- Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
- Updating the HR database and personal files to facilitate HR processes management.
- Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
- Additional HR/ Admin tasks delegated by the Project HR Manager.
MSF Section / Context Specific Accountabilities
- Coordinate the recruitment process for the project, including posting job advertisements, scheduling tests and interviews, and communicating with candidates.
- Prepare and distribute HR-related documents, such as employment contracts, offer letters, and internal communications.
- Conducting HR briefing for all new staff
- Provide administrative support to the HR department, including organizing travel arrangements.
- Maintain and update employee records, including personal information, attendance, leave, and performance evaluations, ensuring confidentiality and accuracy
- Maintain and update HR databases, records, and filing systems to ensure information is organized and readily accessible.
- Support the L&D Officer in setting up training and development activities, including assessing the needs for trainings and the administrative work of organizing trainings
- Support Homere Referent in preparing payroll and updating HR data system
- Collaborate closely with HR team of the nutrition project
- Handle sensitive and confidential information with utmost discretion and maintain a high level of professionalism in all interactions.
- Contribute proactively to the achievement of HR departments goals through active participation.
- Any additional HR/ Admin tasks delegated by the Project HR Manager.
Application Closing Date
12th January, 2024.
Method of Application
Note
- MSF is an equal opportunity employer, both men and women are encouraged to apply.
- Please note only short-listed candidates will be notified and invited for interview; MSF Belgium takes this opportunity to thank all potential candidates for their application.
- Dual Employment is considered gross misconduct as contained in MSF Belgium Internal Regulations (IR) guideline and hence not acceptable.
- Applications should be sent through the indicated channel else application will not be entertained.
- Only short-listed candidates will be contacted for the next steps.
- MSF reserves the right to cancel any step or whole of the recruitment process at any stage.
