édecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. Our actions are guided by medical ethics and the principles of neutrality and impartiality. A worldwide movement MSF was founded in Paris, France in 1971. Its principles are described in the organisation’s founding charter. It is a non-profit, self-governed organisation. Today, MSF is a worldwide movement of 24 associations, bound together as MSF International, based in Switzerland. Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide. Humanitarian action MSF’s work is based on humanitarian principles. We are committed to bringing quality medical care to people caught in crisis, regardless of race, religion or political affiliation. MSF operates independently. We conduct our own evaluations on the ground to determine people’s needs. More than 90 per cent of our overall funding comes from millions of private sources, not governments. MSF is neutral. We do not take sides in armed conflicts, we provide care on the basis of need, and we push for independent access to victims of conflict as required under international humanitarian law. Bearing witness and speaking out MSF medical teams often witness violence and neglect in the course of their work, largely in regions that receive scant international attention. At times, MSF may speak out publicly in an effort to bring a forgotten crisis to public attention, to alert the public to abuses occurring beyond the headlines, to criticise the inadequacies of the aid system, or to challenge the diversion of humanitarian aid for political interests. Quality medical care MSF rejects the idea that poor people deserve third-rate medical care and strives to provide high-quality care to patients. In 1999, when MSF was awarded the Nobel Peace Prize, the organisation announced the money would go towards raising awareness of and fighting against neglected diseases. Through the Access Campaign, and in partnership with the Drugs for Neglected Diseases initiative, this work has helped lower the price of HIV/AIDS treatment and stimulated research and development for medicines to treat malaria and neglected diseases like sleeping sickness and kala azar.
Job Type: Indefinite
Duty Station: MSF OCA, Anka, Zamfara State
Main objective and responsibility of the position
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
Generic Accountabilities
- Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
- Updating the HR database and personnel files to facilitate HR processes management.
- Updating social security tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
Additional HR/ Admin tasks delegated by the Project HR Manager.
MSF Section/Context Specific Accountabilities
- Support the Line Manager in recruitment and hiring processes (Administrative tasks).
- Brief new employees on HR policies, Procedures, Administrative forms and regulations according to MSF’s Labour Terms and Conditions.
- Support the HR Manager to ensure that the MSF OCA Nigeria Labour Terms and Conditions are implemented and support actively Policies & Procedures implementation.
- Act as focal point for staff pension and National housing fund scheme.
- Supervise the domestic staff (Cleaners) located at the Expat Base and in the Office.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll and monthly Homere closure/management.
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Updating the HR database and staff personal files to facilitate HR processes management.
- Roster technical verification as per the terms and conditions of MSF OCA
- Provide answers to day to day questions posed by employees concerning their salaries and clarify the pay slip contents under local employment legislation.
- Following the timeframes of staff contracts (Types, Term) and get instructed to proceed accordingly.
- Maintain the Daily Worker Pool list, ensuring update of pool information, rotation of selected staff and reporting issues in management of daily workers proactively
- Support the timely and accurate payment of Incentive staff though communication of submission timeframes, preparation of incentive payment spreadsheet and liaison with line managers as required.
- Supporting the Line Manager in translating documents into local language and assisting in meetings/recruitment for translation on request.
- Act willingly and proactively on the other HR instructions from the line manager for the smooth running of daily tasks.
- Checking Roster and get line manager approval before sharing with managers and supervisors.
REQUIREMENTS (QUALIFICATIONS / EXPERIENCE / KNOWLEDGE)
To apply for this role applicants MUST meet the following criteria:
Education
Desirable finance, business or administration related diploma
Experience
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Languages
Mission language and local language essential
Competencies
- Results and Quality Orientation
- Teamwork and Cooperation
- Behavioural Flexibility
- Commitment to MSF Principles
- Stress Management
Method of Application
Usage of Google Chrome Browser is recommended.
Only applications submitted online will be accepted.
Lastly, only one online application form should be submitted as multiple submissions will not be considered.
MSF is an equal opportunities employer and promotes diversity within the organizationInterested and qualified? Go to Medecins Sans Frontieres on cutt.ly to apply
