Elela-Care Humanitarian and Development Organization (ECM) is a youth-led, non-governmental organization dully registered with Nigerian government through Corporate Affairs Commission (CAC/IT NO: 182167). Existing since June 2022, ECM focuses on improving the quality of life of vulnerable population across communities in North East Nigeria. ECM operates both in emergency and developmental context and have its programme principally rooted in identifying gaps that affects population or increases vulnerability of population and bridging those gaps through resource base planning and implementation.
Job Title: HR & Admin Officer
Number of Openings: 1 position
Location: Maiduguri, (Borno State)
Employment Type: Contract
Contract Duration: 6 Months
Job Field: Operations
Expected Start Date: As soon as possible
Job Summary
The Human Resource and Administrative Officer will be specifically responsible for:
- Administration – The office Maintenance and other Logistics support including fleet management and clearing of goods at points of entry, office buildings and residences maintenance; ensuring that all office assets are well maintained and functional; review and analyze some reports generated within the Administrative Department (monthly fuel consumption reports, maintenance reports, Office accommodation Report, etc.) and make informed recommendations to the Head of Office for improvement; Develop relevant tools to research any elements of the Administrative Departments functions and make recommendations to management for improvement.
- The HR & Admin officer will lead and support the Human Resource Department in managing daily HR functions and supporting a staff strength of about 100 persons across several locations: gain wide exposure to recruiting, consultancy procurement, employee relations, benefits, administration, training and meeting coordination, audits, and other projects as they occur day to day in the department.
Main Duties & Responsibilities
- Provide administrative and clerical support to HR transactions and processes. Prepare, type, photocopy, and scan employment-related documentation, such as employment contracts, termination letters, salary technical adjustments letters, materials for staff learning and development events, etc.
- Own the orientation program, running regular sessions throughout the year, regularly evaluate and make improvements to orientation and on-boarding processes for new hire, rehires and transfers.
- Work with the Finance and Admin team on work tool procurement process for new hires and replacement for existing hires
- Provide comprehensive and timely information, clerical, and administrative assistance to meet specific HR service needs that support high-quality programs serving the poor and vulnerable.
- Provide responsive and high-quality service to employees with requests on personnel administration and clerical issues.
- Provide support to recruitment process: collecting applications, greeting candidates, setting up tests and interviews, Bridger check, etc.
- Collecting application, process advance payment and ensure all requests are as per the stated guidelines.
- Compile documentation and data perform data entry and data verification on personnel administration transactions (e.g., leave balances, staff attendance, etc.).
- Support maintenance of personnel files, compiling and updating employee records (hard and soft copies)
- Contribute to coordinating logistical arrangements for staff events, such as staff retreats, staff learning and development events (workshops, training), orientations, welcome/farewell parties
Asset Management:
- Develop standards on the efficient use of office equipment including office and telecommunication equipment and overseeing the maintenance contracts for this equipment.
- Provide guidance on the use and maintenance of office equipment (generators, photocopiers etc.) to maximize use and functionality.
- Will make recommendations to the head of admin on items to be disposed of and prepare list of items for auctioning when directed.
Inventory/Asset Management:
He/She will work with the Warehouse officer/assistant to:
- Maintain and update the office’s equipment inventory register. Physically mark all items. Add or delete items as required according to the ECM/Nigeria and the Agency’s Inventory Policy after due consultation with the Operations Manager
- Send an updated Inventory report on assets over $5000 to Head of Office every quarter
- Responsible for receiving procured items in collaboration with the Administrative and HR Assistant.
- Will be responsible for the items in the administration store and maintain an up-to-date list of all items.
Office Administration and Management:
- Facilitate effective Coordination, understanding and cooperation between the Operations department and Program Department
- Develop strategies to ensure efficient application of agency resources, minimize wastage and achieve highest standards of stewardship
- Directly supervise the building maintenance and repair for the office and residences
- Provide supervision on couriers to ensure that items documentation (for sent and received items) is carried out properly.
- Responsible for conducting due diligence process for vendors.
Position Requirements
- The Human Resource and Admin Officer WILL be based in Maiduguri.
- Bachelor’s degree in Administration, social science, or any Management related course.
- Master’s degree in relevant fields; Accounting, any Management course will be an added advantage.
- Minimum of 3 years relevant administrative management experience, preferably with an international/national NGO.
- Prior experience in supervising staff in a structured work environment
- Demonstrate excellent written and oral communication skills
- Must demonstrate a good understanding of contemporary management best practices
- Must have excellent research and facilitation skills
- Excellent people skills.
- Demonstrate high level of initiative, diplomacy, and tact
- Excellent knowledge of computer software – MS Office and Excel especially.
- Must be flexible and be able to work independently and as part of a team.
- Be committed to Action the ECM’s mission, values, and policies.
Women are strongly encouraged to Apply
Application Closing Date: 30th July 2025.
How to Apply
Interested and qualified candidates should: Click here to apply online
- Please note that only shortlisted candidates will be contacted.
- Applications will be assessed on a rolling basis
- Elela-Care is committed to diversity equity and inclusion, women and person living with disabilities are strongly encouraged to apply.
- Elela-Care is an equal opportunity employer and is committed to ethical recruitment, please note that we don’t collect money or participate in any fraudulent activities you can report such to: [email protected]
