International NGO Safety Organisation (INSO) – Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.
We are recruiting to fill the position below:
Job Title: Finance Assistant
Location: Abuja
Job Summary
- The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents.
- The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Team.
Major Responsibilities
- Ensure assets and equipment listed on the financial transaction list match the Fixed Asset Register (FAR) and liaise with Logistics monthly to update donor details and finance payment references.
- Follow the security protocols with respect to cash management. Keep a physical cashbox, cheque books, prepaid cards and documentation in a secure place. Perform witnessed cash counts and bank reconciliations as scheduled.
- Assist in maintaining a secure filing system of financial documentation. Perform the translation, photocopy, and scanning responsibilities of the Finance department.
- Record daily transactions in EXCEL bankbooks and cashbooks. Assign standardized account codes and analysis codes to enable direct import to SUNSYSTEM. Assign a cross-reference of the documentation with Excel to make it easily retrievable. Timely submit the books and documents to the Finance Officer for the month-end review.
- Assist with timely payments. Ensure before payment, the completeness of supporting documents in all respects. Prepare cheques and bank wire transfer slips and remit for signatures.
- Process petty cash transactions. Daily reconcile petty cash and submit replenishment requests to meet the cash needs. Issue cash advances to personnel as authorized. Set a proper record system for the sums advanced. Efficiently track the open advances and collect the supporting documents to close all outstanding advances before the month-end.
- Photocopy proofs of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
Essential Knowledge, Skills, and Experience
- A University Degree or Advanced Certificate or equivalent in Accounting or Finance is required.
- Advance M/S Excel experience- SUM IFs, Pivot Tables, LOOK UP functions etc.
- NGO experience is preferred.
- Accounting skills and experience in general ledger, journal entries, cash/bank management.
Application Closing Date
25th October, 2023.
Method of Application
Interested and qualified candidates should send their Applications to: [email protected] using “Finance Assistant” as the subject of the mail.
Note
Applications should include the following documents:
- Updated CV.
- Cover letter detailing why you are interested in working for INSO and how your qualifications align with this role.
