Action Against Hunger | ACF Nigeria LTD/GTE, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
ACF Nigeria is currently looking to fill the role of Finance Assistant to provide administrative and transactional support to the Finance Department by preparing, verifying, tracking, and filing financial documentation in compliance with ACF procedures and donor requirements, and by supporting accurate processing of payments, advances, and partner documentation through effective coordination with relevant departments.
Position Details
Reporting to: Finance Officer
Proposed start date: November 2026
Work location: Nguru, Yobe State
Key Responsibilities:
Mission 1: Financial Documentation & Archiving
- Scan, upload, classify, and archive all finance supporting documents in line with ACF finance procedures and document retention policies.
- Maintain well-organized physical and electronic finance filing systems to ensure documents are easily retrievable for audits, donor reviews, and internal controls.
- Ensure all finance documentation is complete, properly authorized, accurately labeled, and compliant with ACF procedures and donor requirements.
- Support periodic internal and external audits by ensuring timely availability of requested financial documentation
Mission 2: Cash and Payment Processing
- Prepare cash payment vouchers with complete and accurate supporting documentation for review and approval by the Finance Manager.
- Verify accuracy, coding, authorization, and compliance of cash vouchers before submission for approval.
- Manage and maintain the cashbook daily, ensuring accurate recording of all cash inflows and outflows.
- Conduct regular cash counts and support cash reconciliation processes as required by ACF procedures.
Mission 3: Stakeholder Payment Verification
- Verify accuracy of payment vouchers related to allowances for stakeholders, seconded staff, casual laborers, and daily workers.
- Ensure allowances and payments are supported by approved attendance sheets, contracts, or authorization documents.
- Flag discrepancies, inconsistencies, or missing documentation to the Finance Officer for resolution.
Mission 4 : Partner Financial document review
- Conduct first-level review of partner physical financial documents against submitted financial reports.
- Check completeness, accuracy, eligibility, and compliance with agreed budgets and donor requirements.
- Identify gaps, inconsistencies, or non-compliance issues and document findings for follow-up with partners.
Mission 5: Coordination and Internal Controls
- Liaise closely with the Logistics and Supply Chain departments to resolve discrepancies, missing procedures, or documentation gaps.
- Ensure finance procedures are properly followed throughout the payment and documentation process.
- Actively support internal control systems by identifying risks, flagging irregularities, and proposing corrective actions.
Mission 6: Compliance and Reporting Support
- Ensure all financial transactions comply with ACF policies, donor rules, and local regulatory requirements.
- Support the Finance Team during monthly, Bi-Annual, and annual financial closings by ensuring documentation completeness and accuracy.
- Contribute to continuous improvement of finance documentation and cash management processes.
Position Requirements:
- Minimum of a Bachelor equivalent in Accounting/Finance;
- Exceptional organization, time management, and attention to detail
- Professionalism, honesty, reliability, autonomy & strong sense of responsibility
- Very good communication & training skills
- Ability to maintain confidentiality
- Strong computer skills particularly in MS Excel, literacy and numeracy
- Fluent in English
- Team player, flexible
- Capacity of analysis, synthesis and reporting
- Strong accounting skills
- Prior experience in NGOs/INGOs
- Experience with SAGA accounting system
- Previous Knowledge of donors environment
- Experience with computerized accounting systems; knowledge of SAGA would be a plus.
- Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
