Finance and Compliance Officer
- Job Type Contract
- Qualification BA/BSc/HND
- Experience 3 years
- Location Abuja
- Job Field Finance / Accounting / Audit , NGO/Non-Profit
Job Description/ Summary:
- Responsible for financial management and administration for Debriche Health Development Centre by managing all accounting transactions, reconciliation, reporting, period-end closing and organization of financial documents and records.
- The Accountant is required to liaise, with external stakeholders, as needs present, and resolve matters impacting the organization’s financial affairs.
Scope of work:
Accounting
- Manage all accounting transactions and effectively plan, and execute monthly, quarterly, and annual closing
- Prepare operational and capital budgets, including those for annual work plans.
- Upload the annual operating budgets into the accounting system for comparative analysis and control purposes.
- Maintain financial books of accounts and records for DHDC, including those related to the CFCS project, in accordance with prevailing requirements.
- Prepare weekly/monthly bank reconciliations for all bank accounts.
- Analyze and prepare reconciliation of all the balance sheet accounts every month, and resolve reconciling items within 30 days.
- Responsible for ensuring and processing payments according to approved budgets, work plans, and policies, including contractual obligations to the Stop TB Partnership
- Render periodic reports (i.e., monthly/quarterly/annually) in the required formats.
- Maintain all supporting documentation for the annual year-end audit in organized binders/accessible digital copies.
- Liaise with the internal/external auditors to get project financial statements audited and follow up on any audit queries/management letters with a view to resolving them.
Financial Management and Compliance
- Maintain and update the accounting system to manage financial operations, including bookkeeping, reconciliation preparation of the periodic unaudited financial statement, and financial reports
- Keep abreast of changes in financial regulations and legislation and ensure the accounting staff is updated on new developments
- Maintain and update as needed the financial procedures manual and accounting system manual.
- Implement and recommend enhancement of the project’s systems of internal control.
- Report any internal financial shortcomings and irregularities.
- Ensure that accounting records are accurate and current are easily retrievable for operational and audit purposes, and copies of these are retained as per any laws/regulations or legal agreements
- Support the programme team in the tracking of and reporting on mobilized resources
- prepare required budget revisions, and project status, determination of unutilized funds, operational and financial closure of the projects
- Support the programme team in the financial management of the project.
Administration and Data, Records Management
- General administration: Maintain operational and corporate records and data to ensure security accessibility and compliance with normative needs
- Undertake additional administrative duties as reasonably directed by the Executive Director and Technical Lead to contribute to the operations and goals of DHDC
- Provide administrative support to the programme team in the organization of events, meetings, workshops, etc.
- Make travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.
- Maintain and organize up-to-date hard and electronic files for easy access and retrieval.
- Create and maintain files of correspondence/documents and electronically received information, and ensure up-to-date filing.
- Maintain both hard copies and electronic copies of the office records and reference files on various subjects.
Required Qualification and Experience:
- Post-secondary degree in accounting, finance, or business administration (accounting)
- Professional qualification in accounting or financial management, registered by and attained the final qualification of an accounting or financial management recognized professional body, e.g. ANAN, ICAN
- At least 3 years of experience in accounting, audit, or financial management
- Excellent written and oral communication skills in English, to deliver technical, financial documents, and reports.
- Excellent computer skills in Microsoft Office tools (Word, Excel, and PowerPoint), including database use, is required
Desirable Qualification and Experience:
- Work experience with financial services
- Work experience with Non-Governmental Organisations
- Understanding of NGO context of financial management
Method of Application
Interested Candidates should send an email to [email protected] mentioning the position they are applying for as the subject of the email. The application Package must include the following:
- A cover letter, not exceeding one to 2 pages, highlighting your qualifications and experience relevant to the terms of reference including your salary expectation. A summary of your CV is not a substitute
- Curriculum Vitae ( not exceeding two pages)
- Contact information for three references
Incomplete submissions will not be considered. Only shortlisted candidates will be contacted. The organization is at liberty to close the application before the deadline in a situation where applications received are considered sufficient.
