Care Best Initiative (CBI) is a government-registered and recognized woman-led and youth-driven national Non-Governmental Organization (NNGO) founded in 2019. Our mission is to save lives, alleviate the suffering of most vulnerable children, adolescents (lower and older), young people, women, and People with Disabilities (PWD); to maintain human dignity during and in the aftermath of man-made crises and natural disasters, among those affected by them; as well as to prevent and strengthen preparedness for the occurrence of such situation, and to promote their rights in the society. We have implemented various donor and self-funded projects/activities in several areas of humanitarian needs among Internally Displaced Persons (IDPs), returnees, and host communities. We are actively present in Northeast and Northwest Nigeria. CBI employs a multi-sectorial stakeholder-engagement and community-inclusion approach to the implementation of all her programs and activities and is well experienced in advocacy, influencing awareness creation, and behavioural change programming. Our thematic areas of operations cut across Health (FP, SRH, HIV/AIDS, RI & others), Education, Nutrition (CMAM/IMAM, TSFP, GFD, MIYCN, etc.), Protection (GBV, Child Protection, Protection Monitoring, GE&I), Water, Sanitation and Hygiene (WASH), Food Security & Livelihood (FSL) among others with the objectives to improve access to basic needs and support distressed families. We also facilitate developmental programs that will improve the socio-economic status of the most vulnerable, promote infrastructural and environmental development, and promote equitable gender and social activities in communities. As our activities are also aimed at strengthening the resilience of the most vulnerable and building their capacity and self-reliance through education, sensitization, and awareness creation, CBI works in partnership with the Ministries of Budget and Planning, Humanitarian Affairs, Women Affairs, Health as well as other relevant line-ministries for implementation. CBI also partners with other local and international partners and is an active member of several Clusters, working groups, and CSO Networks in all her states of operation and at the national level is a member of the Coalition of NGOs in Nigeria.
PROGRAM DESCRIPTION:
The purpose of Borno WASH Activity (Activity) is to increase safe, sustainable, climate resilient and inclusive Water, Sanitation and Hygiene (WASH) Services in communities, schools, and healthcare centers. In addition, the Activity also aims to address the sustainability challenges. An integrated and participatory approach is envisioned to engage with the key stakeholders, especially with the Borno state government or/and other relevant government entities, and targeted beneficiaries. The key part of this approach is based on the cocreation to design, implement, and oversee innovative, impactful, and locally driven development with some degree of shared power and decision-making.
Job Title: Finance and Administration Manager
Job type: Contractual
Job Location: Borno State, Nigeria Region: Northeast, Nigeria
Vacancy: 1 Department: Operations (WASH)
Reports to: Chief of Party Responsible for: Finance, Operations Management and Compliance.
PURPOSE OF ROLE:
The Finance and Administration Manager will have responsibility for all aspects of strategic and operational finance, acting as the principal finance business partner to the Chief of Party (COP) and other Senior Management Team, as well as conforming to the donor’s financial control environment and CFO standards and objectives.
The Manager Finance and Administration oversees Activity operations, including but not limited to human resources, logistics, procurement, sub-awards, and accounting/finance. This individual also develops internal control measures, conducts internal financial audits, and coordinates external financial audits. The Manager prepares budgets for annual work plans and financial reports for the donor. This individual also develops the financial management capacity of all relevant staff and sub-awardees.
JOB DESCRIPTION/PRINCIPAL ACCOUNTABILITIES:
Rank % Of Time: 1 100% Leadership and Program Compliance
● Establish program’s finance and support function policies, systems and procedures, and direct or perform their development, documentation, and implementation.
● Lead immediately upon award, including establishing field offices as relevant, setting up the system, crafting a staffing plan, and preparing for annual workplans and budgets.
● Ensure that all policies and procedures are compliant with donor and CBI policies, procedures, and requirements.
● Maintain strict adherence to donor cost allowability principles through thorough review and justification of all project expenditures.
● Enforces internal control policies and procedures.
● In compliance with CBI policies, establish procedures regarding cash holding limits, cash movements and foreign currency holdings for the program.
● Design, implement, and monitor systems, procedures and report necessary information to maintain updated accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate CBI to future spending.
● Closely monitor all financial activities and keep the COP, and Country Senior Management Team advised of all situations which may have a negative impact on internal controls or financial performance.
● Lead the project’s annual budget process and monitor budget execution to ensure adherence to the implementer and donor regulations.
● Support consortium partners with finance, accounting and administrative matters, maintain collaborative partner relations, and ensure effective delivery of program support when needed.
● Oversee all sub-recipients and sub-grantees’ adherence to donor and CBI requirements.
● Oversee development, delivery, capacity building, and monitoring of sub-grantees.
● Direct the preparation and approval of all financial reports in respect to accounting, legal and contractual requirements and ensure the review of such reports by the COP and CBI headquarters (HQ) prior to submission.
● Manage all procurement activities to ensure smooth and efficient implementation of project activities and minimization of fraud and related risks.
● Review and submit invoices that reflect accurate service delivery, ensuring timely collections within contractually obligated timelines.
● Maintain current knowledge of local Government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements.
● Coordinate and lead the annual audit process, liaise with external auditors and CBI Finance team and Senior Management Team, supervise implementation of audit recommendations when necessary.
Technical Oversight
● Establish program finance roles and responsibilities matrix; ensure job descriptions are updated; recruit and maintain qualified staff to perform finance functions.
● Provide oversight of Operations teams, including Procurement, Finance, Grants, Logistics, HR, Security, and Administration support staff.
● Manage all project finance activities and schedules to meet the financial reporting requirements and deadlines specified by the donor and CBI.
● Assist with the preparation and revision of project budgets.
● Provide program management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate the review and discussion.
● Prepare quarterly accrual reports, expenditure reporting, and burn rate projections.
● Prepare annual and monthly cash budgets based on approved funding.
● Supervise the preparation of Cash Transfer Requests to CBI and ensure that appropriate cash balances are maintained to facilitate program implementation.
● Supervise all project office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
● Oversee the timely preparation, review and approval of all monthly bank account and cash reconciliations.
● Provide program management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate the review and discussion.
● Ensure balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the COP.
● Any other duty assigned
Staff Management and Development
● Promote the growth and development of others within the Operations teams and consortium partners by assessing proficiencies, developing and leading targeted learning and training strategy, providing coaching, mentoring and supporting staff, providing vital finance and accounting tools and resources, as well as on the job training.
● Supervise medium to large sized Operations team across multiple sectors and geographical areas by setting clear performance objectives, managing staff work plans, establishing regular performance reviews, championing a positive working environment for professional development, fostering an inclusive and respectful team climate, where all staff are valued and respected and can contribute to their maximum potential
● Lead the recruitment of program Finance staff, temporary seconded staff, consultants and, support their onboarding.
HOW TO APPLY:
This advert will close on Monday, December 16th, 2024
NOTE: use this link to apply:
Click here to apply
● Only applications submitted online will be reviewed
● Only one application email should be submitted as multiple submissions will be tantamount to automatic disqualification
● The deadline for submissions is Monday, December 16th, 2024.
● By submitting your application for this position, you agree to CBI ZERO Tolerance to:
o Fraud
o Sexual Harassment, Exploitation, Abuse, and Child Abuse
● Our employees enjoy a work culture that promotes diversity and inclusion.
● Care Best Initiative (CBI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability, or genetics.
● Qualified women are strongly encouraged to apply.
