“What are we aiming at?” That’s the question our first president, Daniel Coit Gilman, asked at his inauguration in 1876. What is this place all about, exactly? His answer: “The encouragement of research . . . and the advancement of individual scholars, who by their excellence will advance the sciences they pursue, and the society where they dwell.” Gilman believed that teaching and research go hand in hand-that success in one depends on success in the other-and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. After 140 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, and their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that revolutionized higher education in America.
- Experience 3 – 5 years
- Location Niger
Overview
- Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist
Responsibilities
- Maintains proper Organization and Storage of all financial documents ( Vouchers) in the permanent archiving.
- Provide full support to the team in document retention and ensure that access to the organization’s documents is monitored and controlled.
- Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room.
- Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization’s required standards and submit exception report to the Director of Finance.
- Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months.
- Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.
Required Qualifications
- Bachelor’s Degree in Accounting, Business Administration, or equivalent related qualification
- MBA is highly desired
- Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization.
- Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes
- Previous experience in a PEPFAR award is highly desired
- Practical understanding and application of donor regulations in large and complex projects is highly desired
- Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
- Strong negotiation skills
- Adaptable, creative, collaborative and able to think strategically.
- Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
- Excellent interpersonal communication skills (both oral and written)
- Able to work under pressure, take initiative and manage and prioritize work independently.
- Ability to travel to and work in state in which Jhpiego operates
