African Humanitarian Aid International (AHAI) is a not-for profit Humanitarian Organization operating in central, west Africa and Maryland (USA). The organization basically has experience across sectors ( health, Nutrition, Education, WASH…). since 2018 in Nigeria ( North East), the Organization has been reaching out crisis-affected boys, girls, women and men through implemention of education programming and gender-based violence.
- Job Type: Full Time
- Qualification: MBA/MSc/MA
- Experience: 10 – 12 years
- Location: Abuja
- Job Field: NGO/Non-Profit , Project Management
African Humanitarian aid International (Agence Humanitaire Africaine Int’l) is a not for profit humanitarian international organization created in 2008 , headquarted in Cameroon with operational office in USA Maryland, Central and West African countries. The Organization operates across sectors: Wash, health, nutrition, food security and education. In Nigeria, the organization was incorporated since 2017 with operational offices in Adamawa and Borno including sub-offices in the deep fields of above mentioned states.
AHAI HQ wants a skillful humanitarian professional with a minimum of 10 years progressive humanitarian and development experience in leadership, project and program management, represenation, resource mobilzation and coordination to join its pool of professionals in Nigeria.
Specific Job description.
Representation.
- Representing the organization in key meetings with local authorities, donors , UN bodies and stakeholders
- Representing and participating in lobbying meetings with donors, for resource mobilization
- Ensuring lobbying meetings with donors, UN partners etc..
- identifying opportunities for partnerships in line with the organization partnerships strategegy,
- showcasing the organization missions, vision and mandate in coordination meetings
- Representing the organization in humanitarian country team ( HCT) cluster meetings,
Coordination.
- Collaborating with government counterparts, UN partners for projects kick off meetings and grants opening
- Ensuring coordination with partners for formation of partnership, consortia
- Ensuring coordination with organization various departments for development program implementation tools..
- Attending monthly coordination meetings at the federal level
- Planning and coordinating programs activities as per timelines and work plan
- planning , supervising and coordinating joints supervision field visits with government bodies, UN and other partners
- Organizing coordinating meetings for programs revision and budgets
Project / Program Management.
- Assisting the program team in the design and development of programs
- Designing and drafting the organization annual implementation strategy and plan
- Supervising the implementation of programs
- Overseeing the implementation of the programs as per work plans and donor time lines
- Ensuring the review of the organization annual strategy in relation to emerging field needs
Reporting.
- Ensuring the reporting to the HQ on program update
- Ensuring liaison between the HQ and the donors
- Ensuring reporting of programs activities to the donors
- Updating the HQ on the challenges linked to the mission
- Ensuring communication between the HQ and the departments as well as respect of communication steps
- Ensuring weekly briefing of field staff of funding, programs as per donor
FINANCE.
- Overseeing the good implementation of the organization financial policy
- Overseeing the respect of financial internal controls
- Ensuring segregation of duties in financial transactions
- in collaboration with the finance team, leading the monthly budget review meetings
- Overseeing implementation of programs as per approved donor budget
- Approving continued capacity strengthening of finance staff
- overseeing minimum standards in financial transactions
- Ensuring quarterly audits by internal auditor and act upon recommendation
- Planning and overseeing annual audits of the organization
- Supervising the financial records good practices
- Overseeing monthly and quarterly financial reports
- Approving financial PVs after the finance officer and finance manager have initiated and checked the PVs
- Ensuring signing of monthly bank statements for monthly bank reconciliation
- Overseeing the monthly bank reconciliations are in conformity with basic acceptable accounting principles
Human Resource( HR).
- Collaborating with the HR manager for the recruitment of national staff
- Overseeing that new staff go through induction and organization code of conduct
- Making suggestion to the HQ for the recruitment of expatriate staff as per needs
- Overseeing trainings of all the staff on PSEA as well as signing off of organization ethical code of conduct
- Ensuring capacities building of staff as planned by the HR
- Monitor the profiling of all staff
- Supervising monthly deduction and reversal of securities to the government relevant agencies
- Ensuring that staff securities documents are profiled
- Ensuring that staff files are updated
- Overseeing staff vacation as per the HR manual policy
Security.
- Collecting information related to security and briefing staff prior to field movements
- Informing the field staff on security thread, risk and mitigation risk
- Developing the risk mitigation strategy in collaboration with the program team
- Ensuring that all staff have documentation for field mission
Logistic/ Procurement.
- Ensuring that the logistic and procurement policy of the organization are respected, adapted to the country operational procedures and implemented
- Ensuring that various procurement instances are implemented ( advertisement of bid, bid selection process, contract award etc.. )
- Ensuring the conformity / adherence of logistic/ procurement staff to Anti- fraud policy
- Ensuring no conflict of interest in procurement transactions
- Supervising vendors ‘ selection processes.
EDUCATION.
The interested candidates should have a minimum of Msc in the following: political sciences, social sciences, business administration, international development with 10 years experience. A Bsc in the mentioned subjets may be accepted in lieu of Msc and additional 12 years of experience.
Core competencies.
the interested applicants should demonstrate skills and competencies in:
- projects design, development, implementation, monitoring and evaluation
- program management
- reports writing and communication
- risks identification and risks management
- leadership and representation
- budget management
Languages.
- the applicants should be skillful in English: written and verbal
- Knowledge of french is an asset.
Method of Application
- Applications should be submitted in English to : [email protected] not later than 30th April 2023 at 11 pm CENTRAL Africa time.
- NB. African humanitarian aid international recruitment team will be reviewing applications on the rolling basic, its therefore reserved the right to close the application process once the postion is filled.
