Public Enlightenment Projects (PEP Nigeria) is a women-led, civil society organization registered with the Corporate Affairs Commission (CAC) under Incorporated Trustees with Reg. No:12745 committed to strengthening democratic institutions, improving citizens engagement and participation in governance and supporting education, health and safe migration with offices in Abia, Ebonyi and Katsina states.
We are recruiting to fill the position below:
Job Title: Administrative Officers
Number of Vacancies: Two (2)
Locations: Abakaliki, Ebonyi State and Umuahia Abia state
Employment Type: Full-time
Details
- Public Enlightenment Projects, PEP Nigeria, a women-led civil society organization (CSO) is currently implementing a USAID-funded State2State subgrant in seven Local Government Areas in Ebonyi State.
- The CSO is seeking applications from qualified and competent candidates to fill in the position of Administrative Officer for a USAID-funded subgrant from DAI State2State project in Ebonyi State.
- The successful candidate will support the smooth running of the daily administrative operations of PEP Nigeria Ebonyi State office.
- The ideal candidate will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Key Duties & Responsibilities
• Organize office and assist staff in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments.
• Perform receptionist duties when needed.
• Oversee clerical tasks, such as sorting and sending mails.
• Maintaining files.
• Answering phone calls
• Taking and delivering messages
• Ensuring the office runs smoothly
• Scheduling meetings and sending meeting invites to attendees
Requirements:
• Knowledge of “back-office” computer systems (ERP software)
•Thorough and firm understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office packages especially Ms Word, MS Excel and PowerPoint.
• Proven experience working with NGOs as an administrative officer or in another relevant administrative role is an added advantage.
Education Qualifications:
• First level degree in Ssecretarial studies or other related field.
Method of Application:
- Applicant’s curriculum vitae, copies of academic credentials and cover letter should be in ONLY one attachment (MS Word document) explaining suitability for the position.
- Please indicate the title of the position applied for in the subject line of the email with the Location being applied for e.g. Admin Officer Umuahia or Admin officer Abakiliki.
- Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional references. Please note that contact functional email addresses and telephone numbers of referees must be included for the application to be treated.
- Qualified women and men and PWDs are encouraged to apply.
- Only Short-listed candidates will be invited for both written and oral interview.
- Applications should be sent to [email protected].
- Application Deadline is 15th January, 2022.
