Position: Administrative Manager
Position Reports to: Director, Finance and Operations
Location: Abuja
Overview:
The Administrative Manager reports to the Director of Finance and Operations and will be responsible for providing administrative oversight at Jhpiego country office based in Abuja. He/she will be responsible for providing technical support to administrative team members in all Jhpiego field offices. The Administrative Manager will ensure that all administrative reports follow Jhpiego and donors’ rules and regulations, as well as other applicable approved procedures at all times. The Administrative Manager will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of country office operations
Key Responsibilities:
- Ensure country office administration run smoothly to support effective and efficient program implementation
- Ensure effective and efficient logistics and facility management systems for the smooth running of country office and program activities
- Responsible for supporting logistics team members in reporting operational usage of vehicle fleet and other facility equipment
- Develop and implement capacity building plans for all official drivers of Jhpiego’s vehicles
- Ensure prompt renewal and management of all facility related leases
- Manage all processes for importation/international shipment of goods on behalf of Jhpiego
- Develop and implement administrative protocols that complies with USAID and Jhpiego regulations and standards
- Adhere strictly with compliance indicators for field administrative operations. Track and report exceptions
- Coordinate with supervisor to identify areas of improvements in administrative processes
- Ensure documentation of administrative procedures are complete and available for audit and all third-party reviews.
Required Qualification
- B.Sc. in Business Administration, Public Administration, or relevant field. Master’s degree is highly desired
- Professional Certification in Project Management is an added advantage.
- Minimum of seven (7) years of demonstrated administrative experience within an international not-for-profit organization.
- Previous experience in a PEPFAR award is highly desired
- Practical understanding and application of donor regulations in large and complex projects is highly desired
- Excellent computer skills including proficiency in the use of fleet management and reporting software.
Knowledge, Skills and Abilities:
- Working knowledge of database applications, MS Word, and Excel etc.
- Excellent organizational skills, detail-oriented and high degree of accuracy;
- Excellent interpersonal skills to effectively interact with all levels of staff and partners.
- Good oral and written communication skills to effectively communicate findings and analyses
- Be cooperative, hardworking, flexible & dependable.
- Be of high integrity and have a sense of confidentiality
- Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
- Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
- Ability to work independently and as a member of a team.
- Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
How to apply
Method of Application:
Interested and qualified candidates should send their updated CV to [email protected] using “Administrative Manager, Abuja” as the subject of the email.
Application Closing Date: Monday 20th September, 2021
Note:
- CV and Cover Letter as ONE SINGLE WORD document
- The title/subject of your email and application should be the position you are applying for.
- Candidates that do not comply with the application instruction will be disqualified.
- Qualified female applicants are especially encouraged to apply
- We reserve the right to close this vacancy early if a suitable candidate is found.
- Only shortlisted candidates will receive an invitation for an interview
- Any successful candidate will be subject to a pre-employment background investigation.
- There will be travel requirements and opportunities within Nigeria.
- JHU is an Equal Opportunity Employer
- For further information about Jhpiego, please visit our website at www.jhpiego.org
