We are neutral, independent and impartial Non -governmental Organization (NGO) dedicated to provide massive protection and response to protect children, young persons, women and the vulnerable in armed conflicts.
Experience2 – 3 years
Location Borno
ROLE PURPOSE:
The purpose of the assignment is to provide professional administrative and HR support to Yobe, MMC field office under the leadership of the HR & Admin Officer. The Admin/HR Assistant will provide administrative/HR support for the effective implementation of activities in Yobe and MMC. The job holder will also undertake other support duties.
KEY AREAS OF ACCOUNTABILITY:
General Administration:
- Maintain and update employee records and HR databases
- Assist in recruitment efforts, including posting job openings and scheduling interviews
- Coordinate onboarding and orientation sessions for new hires
- Prepare HR documents such as employment contracts and new hire guides
- Assist with payroll processing and benefits administration
- Answer employee questions regarding HR policies, procedures, and benefits
- Support employee engagement and LABDI-wide events
- Ensure compliance with labor laws and LABDI policies
- Disseminate formal communications to staff as directed by Line Manager
- Ensure that meeting rooms for receiving guest and staff are kept clean and usage managed.
- Take minutes of the weekly staff meeting
- as directed by Line Manager. Prepare meeting agendas, track actions and key dates.
- Provide support to the Team Leader including diary and inbox management, arranging meetings, dealing with enquiries as requested.
- Carry out the filing of relevant materials and documents.
- Supervises Office Assistants and or cleaners to ensure office premises/guest houses and environs are clean and well maintained.
- Ensure required cleaning items and toiletries are always available.
- Ensure compliance with LABDI Quality Standards, Global policies and Guidelines.
- Ensure the staff movement board is well maintained and up to date.
- Perform other duties and responsibilities as assigned by Line Manager.
Travel Arrangement:
- Support in coordinating requests from programme team members/visiting staff for local flight and hotel booking.
Other responsibilities:
The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, to assist HR & Admin and by providing cover when any of the colleagues are on leave or because of increased level of Field Office activities.
Ensure timely retirement.
Human Resources:
- Support in maintaining personnel filing system in both soft and hard for HR/Admin department
- Assist the HR Officer with conducting recruitment for volunteers across thematic programmes.
- Follow-up with Head Office and Field HR focal persons on recruitment documents
- Responsible for maintaining all recruitment documentation in line with LABDI guideline
- Track probation and prepare confirmation letters as required.
- Ensure compliance with all relevant LABDI policies and procedures with respect to child safeguarding, code of conduct, Global anti-harassment policy, fraud policy, equal opportunities and other relevant policies
SKILLS & EXPERIENCE
Administrative & General Skills
- Level of Education – HND/B.Sc. in social LABDIences/relevant field of studies.
- Minimum of two-years relevant work experience.
- Must have NYSC discharge certificate/exemption certificate.
- Excellent planning and organisational skills, with proven administrative skills.
- Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
- Ability to manage time and diary.
- Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
- Understand the local language is a plus.
- Strong teamwork, with the ability to support colleagues and request support as and when required.
- Commitment to LABDI mission, vision and values.
- Computer literate and knowledge of Word, Excel and Outlook.
Method of Application
Interested and qualified? Go to Life at Best Development Initiative on docs.google.com to apply
