Learning through Skills Acquisition Initiative (LETSAI) is a youth-led, women-focused non-profit organization established in June 2015. LETSAI particularly targets women, youths and children, the most vulnerable members of the society; it addresses protection issues through sustainable livelihood, Gender-Based Violence (GBV), psychosocial support through women groups and counseling sessions, and women empowerment interventions. The organization works with the relevant stakeholders towards peace building, sensitize women on GBV, management of survivors of violence by building and developing the skills of women and young girls. Hygiene promotion as a component where best practices of hygiene are being enhanced through house to house sensitization. The organizational values include timeliness, good attitude, integrity, excellence and professionalism while mainstreaming gender in all her interventions..
OPEN POSITON/NO: ADMIN/HR OFFFICER
POSITION CODE: LTS/UNI/BO/22/HR
PROJECT DURATION: 12 months
PROJECT LOCATION: DIKWA AND SHANI (Borno state)
APPLICATION DEADLINE: 18th February, 2021
About LETSAI
Learning through Skills Acquisition Initiative (LETSAI) is a youth led, women and girl-child focused, non-profit organization established in June 2015 and registered in 2018 with the Corporate Affairs Commission (CAC). LETSAI particularly targets women, youths and children, as well as the most vulnerable members of the society; it addresses protection issues through sustainable livelihoods, Gender-Based Violence (GBV) prevention and response, provision of psychosocial support through women groups and counseling sessions, and women empowerment interventions.
ROLES AND RESPONSIBILITIES
- Recruitment:
• Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
• Get directions from the AM – HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
• Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives. • Generate offer letters; contract letters for the selected candidates issue them.
• Collect documents from employees as per standard checklist
• Maintain the personal files of the positions mentioned above at district level and update them regularly.
- On boarding and Induction:
• Responsible for planning and ensuring systematic induction for all new employees of the designations.
• Ensure that induction plan is signed off and filed in the personal file of all employees.
- Attendance and Leave management:
• Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication.
• Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine Software
• Provide this information on monthly basis to the Manager for payroll input.
- Salary Processing / Payroll
• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
• Review and updating of data in software on regular basis
- Employee data
• Maintain the complete data base of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes
• Maintain and update the organograms for the district along with the master data of employees
- Performance Management
• Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Ensure that contract renewals are done in a timely manner.
- Employee Separation
• Ensure resignation letters are received for employees who intend to leave.
• Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
• Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
- Data Management
• Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level
- Employee Engagement
• Coordinate and manage a wide range of employee engagement activities on regular basis
• Collaborate with District Manger on programs / activities that will maximize employee engagement and satisfaction
• Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews
• Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed.
Preferred Education Background:
• Post-Graduation in Human Resources, or Social Sciences,
Preferred Work Experience:
• Minimum 3-5 years of experience in HR and Admin • A career in non-profit organization will be an asset.
Language Requirement:
Excellent Spoken and written fluency in English and Hausa.
Method of Application
Email your CV, one Previous project report, and Cover letter to [email protected], Addressed to the Human resources Manager and include the position code and position on the subject of your mail.
Standards of Professional Conduct: LETSAI and LETSAI workers must adhere to the values and principles outlined in the LETSAI Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, LETSAI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality: LETSAI is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowance.
Nigerian nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Nigerian NGO Sector.
LETSAI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.
Disclaimer:
Please take note that the Learning through Skills Acquisition Initiative (LETSAI) does not ask for any fees in connection with its recruitment processes
