We save the lives of children and their families. We enable people to provide for themselves, and we constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We are committed to building inclusive workplaces welcoming people from different backgrounds we operate in the fragile and volatile settings of Nigeria. Where communities and governments struggle to absorb and mitigate economic, political, and environmental shocks and risks. And where a lot of citizens do not have access to even the most basic services, due to poverty or armed conflict.
We address these causes of fragility. We support local communities in creating food security, livelihood, offering WASH and education, assuring access to justice (protection), and promoting gender equality. We empower people economically, facilitate jobs, and foster inclusive economic growth.
Job Title: Admin Volunteer
Location: Abuja
Job Summary:
The Admin volunteer is responsible for overseeing Admin functions, maintaining administrative systems, and ensuring compliance with organizations policies and regulations. This role requires a blend of Admin expertise and strong administrative skills.
Responsibilities:
- Coordinate the recruitment process, including job postings, candidate screening, interviewing, and onboarding of new employees.
- Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations.
- Manage employee benefits programs, such as health insurance, retirement plans, and leave policies.
- Identify training needs, plan training sessions, and support employee development programs.
- Handle employee inquiries, grievances, and disciplinary matters, ensuring fair and consistent treatment.
- Ensure that company policies and procedures are communicated, understood, and adhered to by all employees.
- Assist in the performance appraisal process, including setting objectives and conducting performance reviews.
- Prepare Admin reports, including turnover rates, headcount, and other relevant metrics for management.
- Ensure compliance with labor laws, regulations, and reporting requirements.
Administrative Responsibilities:
- Oversee day-to-day office operations, including office supplies, maintenance, and facilities management.
- Coordinate travel arrangements, accommodations, and logistics for employees and visitors.
- Maintain and organize company documents, records, and files in both physical and electronic formats.
- Provide administrative support during meetings as needed.
- Manage internal and external communications, including emails, phone calls, and correspondence.
- Liaise with suppliers and vendors, negotiate contracts, and ensure cost-effective procurement of goods and services.
- Assist in managing and monitoring departmental budgets and expenses.
Required Qualification
Experience and Requirements:
- Bachelor’s degree in human resources, business administration, or a related field
- 1-2 years of experience in administration, with a strong understanding of admin best practices.
- Proficiency in Microsoft Office, and admin software systems.
- Excellent written and verbal communication skills.
- Strong interpersonal and teamwork skills to work effectively with employees at all levels.
- Flexibility and adaptability to handle changing priorities and responsibilities.
- Strong organizational and multitasking abilities to manage various administrative tasks.
- Keen attention to detail in record-keeping and document management.
- Ability to identify issues and provide solutions to administrative challenges.
