Médecins Sans Frontières (MSF) – Holland in Nigeria Limited by Guarantee is an international, independent, non-profit medical humanitarian organisation. MSF provides assistance to people affected by armed conflict, natural or man-made disasters, and other situations of crisis, without discrimination based on race, religion, beliefs, or political affiliation.
MSF has been working in Nigeria since February 1996, in collaboration with national and local authorities, under a Memorandum of Understanding with the Federal Government of Nigeria.
JOB DETAILS
Job Type: 1 Year Definite (with possibility of extension
Duty Station: Sokoto
Publication date: 11th September 2026
Application deadline: 18th September 2026
MAIN PURPOSE OF THE POSITION
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
MAIN ACCOUNTABILITIES
- Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time
- Updating the HR database and personal files to facilitate HR processes
- Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
- Making all administrative information available to the staff (posting, meetings, ), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
- Additional HR/ Admin tasks delegated by the Project HR Manager
MSF Section/Context Specific Accountabilities
- Ensure that the daily worker pool is updated and the relevant information are recorded Facilitate their work with each department. Additionally ensure documentation for daily worker use are accurate, updated and complete.
- Brie fnew arrivals both national and international in terms of the project, introduce them to the team and also their accommodation. Assist in recruitment
- technicalities such as sharing vacancy with coordination for announcement, making the recruitment tool, arranging and facilitating test locations between projects, informing applicants whether selected or not
- follow up and record PMF and evaluation in Homere in timely
- Supervise the cleaners, cooks and cashier, take care of their administrative needs and ensure they carry out their day to day tasks effectively.
- Control the admin office supplies in terms of stationary and cleaning items in addition to drinking water, tea, sugar, milk and coffee make sure that we have sufficient stock in the office. Liaise with the supply department and make sure we don’t run out of these items.
- Be flexible and open to work in a dynamic and ever changing work environment
- Be adaptable in terms of taking on new tasks and adjusting to ad-hoc requests
- Be friendly and welcoming to all staff, encourage having an open and safe environment in the office
- Follow up with the supervisors to submit attendance sheets of Incentive, new joiners and any other document related to incentive, encode them, and ensure to pay them in
- Ensurea proper documentation for the incentive
- Prepare the Monthly reports for
- Keep JDs updated and filed in a proper
- Follow up Service contracts ending dates and inform line
- Participate in the briefing and Onboarding related to HR department
| REQUIREMENTS | |
| Education | Desirable:
· HR, Finance, Business, Management or Administration related degree/diploma |
|
Experience |
Essential:
· 2 year previous working experience in relevant jobs Desirable: · Experience in MSF or other NGOs in Nigeria |
|
Languages |
Essential:
· Fluent English & Hausa Advertisement Desirable: · Fulfulde (Fulani) |
| Knowledge | Essential:
· Computer literacy (Word, Excel, Internet) |
|
Competencies |
· Results and Quality Orientation
· Teamwork and Cooperation · Behavioural Flexibility · Commitment to MSF Principles · Stress Management |
APPLICATION PROCESS:
- Complete the online MS Form using the link or QR code provided below:
https://forms.cloud.microsoft/e/UST48pWeDQ
- Send one email to [email protected], with “HR Assistant” as the subject, attaching:
o Your updated CV
o Cover letter
o Copies of educational documents relevant to the position
Please send all documents in one email, preferably as one PDF file. Do not send multiple emails or separate attachments.
NOTE:
- Only shortlisted candidates will be
- Documents submitted will not be
- No transportation or travel allowance will be provided during the recruitment
- No accommodation will be provided at the duty station upon
We are an equal opportunity employer: we welcome applications from individuals of all genders, ages, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.
Qualified women candidates are strongly encouraged to apply.
MSF-OCA is committed to promoting and maintaining an environment where everyone associated with us —or who comes into contact with our activities—feels safe, respected, and valued. Our safeguarding approach prioritizes the wellbeing and dignity of the communities we assist, as well as that of our staff and partners.
MSF-OCA’s Code of Conduct sets out clear standards for responsible behaviour grounded in respect, inclusion, and accountability. All employees are expected to comply with this Code of Conduct and avoid any behaviour that violates it. Particular care must be taken to prevent harm to those most at risk, including children, adolescents, patients, and people with disabilities.
MSF will use the personal data collected through applications solely for recruitment purposes. The data will be treated confidentially, accessed only by authorised MSF staff, and retained for a maximum period of 12 months, in line with MSF data protection standards.
