Helen Keller International (HKI) is seeking eligible, qualified suppliers to provide their best price quote
for the item(s) below.
- If interested, the quotation must be submitted on company letterhead and signed by an authorized
individual. - Please refer to the Terms and Conditions below in preparing your quote.
- Please acknowledge receipt of this request by signing the vendor conflict of interest certification
below and indicate intention to quote. - No telephone calls will be accepted and any questions regarding this RFQ must be submitted in
writing prior to the deadline. Questions and answers considered to be material to this quotation
may be shared by HKI with all other offerors.
Thank you,
Good Specifications
Item
#
Description/Specifications Unit Type Quantity
1
Procurement of Ready to use Therapeutic Foods
(RUTF).
- The product should have at least a shelf
life of 12 months from the date of supply. - Should be packaged in cartons of 150
sachets in carton.
Cartons 10,200
Distribution Plan
S/N Location Batch A Batch B Batch C
Expected
dates
1 Sokoto 2,000 cartons 1,500 cartons 1,000 cartons 30/11/2024
2 Kebbi 1,000 cartons 900 cartons 1,000 cartons 2/02/2025
3 Ebonyi 1,000 cartons 800 cartons 1,000 cartons 1/04/2025
Quote Validity Requirements
Vendor
Eligibility
Requirements
This RFQ is open to commercial and non-governmental businesses, registered in Nigeria,
capable of providing and delivering the products, and with a solid record of integrity and business
ethics.
Note: HKI will not award a contract to any firm that is debarred, suspended, or proposed for
debarment, or who proposes to do business with firms or firms’ principals who are debarred,
suspended, or proposed for debarment, in the performance of the requirement of this activity.
HKI Procurment
Request for Quotation (RFQ)
Contractual
Mechanism
and Payment
Terms:
HKI will issue a Purchase Order to the vendor.
Following HKI’s acceptance of the goods or services, the payment will be made within 30 days
of receipt of an invoice.
Payment will only be issued to the Vendor identified in the Purchase Order; payment will not be
issued to a third party or an individual.
Delivery
Instructions:
The RUTF will be delivered in three batches to Helen Keller Sokoto Office.
Batch A (4,000 cartons) 18/11/2024
Batch B (3,200 cartons) 02/02/2025
Batch C (3,000 carton) 01/04/2025
Quote must
include the
following:
Quote Details:
- The quote shall be marked with PR# above.
- Detailed description of the quoted items.
- Information on delivery cost, method, date.
- Detailed information on any insurance and/or warranties offered by the vendor.
- Quotation in Naira exclusive of tax, excise and other duties or taxes.
Company Details: - Copy of valid Company Trade license, Certificate of Incorporation, Tax certificate (VAT
Registration). - Past performance information, including at least 3 professional references with contact
information. HKI reserves the right to contact the references directly.
Evaluation
Criteria:
Quotes will be evaluated based on meeting specifications, qualifications and experience of the
vendor, price, after-sales service, delivery time and related criteria. HKI will select the offer
featuring the {Lowest Priced Meeting specifications}.
Submission of Quotes
Submission
Deadline:
The quote must be submitted to HKI no later than November 12th, 2024.
Submission
Method:
Quote can be submitted Electronically on company letterhead duly signed and
stamped by an authorized individual as an attachment in PDF format to
[email protected].
Duration of
Quote:
All quotes submitted must be valid for {90} days from the Submission Deadline
specified below. This includes, but is not limited to, cost, pricing, terms and
conditions, service levels, and all other information. If your firm is selected, all
information in the RFQ and negotiation process is contractually binding and may be
accepted by HKI without further negotiation.
Terms and Conditions
- Issuance of this RFQ does not constitute an award commitment on the part of the HKI, nor does it
commit HKI to pay for costs incurred in the preparation and submission of a bid. - Attachments to this RFQ are considered integral to all requirements.
- HKI may contact bidders to confirm contact person, address, bid amount and to confirm that the bid
was submitted for this solicitation. - False Statements in the Bid: Bidders must provide full, accurate and complete information as
required by this solicitation and its attachments. - Conflict of Interest Disclosure: Bidders must provide disclosure of any past, present or future
relationships with any parties associated with the issuance, review or management of this
solicitation and anticipated award. Failure to provide full and open disclosure may result in HKI
having to re-evaluate selection of a potential Bidder. - Right to Select/Reject: HKI reserves the right to select and negotiate with those firms it determines,
in its sole discretion, to be qualified for competitive quotes and to terminate negotiations without
incurring any liability. HKI also reserves the right to reject any or all quotes received without
explanation. - Reserved Rights: RFQ responses become the property of HKI. HKI reserves the right in its sole
discretion:
- To disqualify any offer based on Bidder’s failure to follow solicitation instructions;
HKI Procurment
Request for Quotation (RFQ)
- To waive any deviations by Bidder from the requirements of this solicitation that in HKI’s
opinion are considered not to be material defects requiring rejection or disqualification; or
where such a waiver will promote increased competition; - To extend the time for submission of all RFQ responses;
- To terminate or modify the RFQ process at any time and re-issue the RFQ;
- To issue an award based on the initial evaluation of offers without discussion;
- To award partial goods/activities; and/or issue multiple awards.
Vendor Conflict of Interest (COI) Certification & Confirmation of Intent to Bid
HKI’s Code of Conduct and Ethics Policy requires full and open disclosure when dealing with
procurement. HKI employees must avoid any COI or the appearance of a COI, must provide full
disclosure of their actions or relationships with prospective vendors, contractors, or consultants, and
shall not solicit, request, accept, or agree to accept any gift from a vendor or prospective vendor.
Vendor agrees to either: 1) disclose any such COIs; or 2) affirm to the best of its knowledge,
information and belief, that no HKI employee, nor any person associated with any HKI employee, is
an employee, director, officer, consultant to/of, or has any financial interest, direct or indirect, in the
Vendor’s organization, or has received or will receive any financial benefit, directly or indirectly, from
the award of a contract through this solicitation. For the purpose of this certification, “associated”
persons include but not limited to: a spouse, domestic partner, child, parent, or sibling, in-law,
nephew, niece, extended family member. A materially false statement made in connection with this
certification and/or failure to conduct appropriate due diligence in verifying the information that is the
subject matter of this certification may result in rendering the vendor non-responsive for the purpose
of this award. Vendor is encouraged to disclose any connection to any HKI employee that could
create an appearance of conflict of interest, regardless of whether it meets the listed definitions
above.
By signing below, Vendor confirms no known COIs exist, or Vendor has disclosed any COIs in writing
(please attach disclosure separately); and acknowledges receipt of this RFQ, thereby confirming
intent to submit a bid in accordance with the RFQ requirements.
By Vendor:
Name (print):
Title:
Signature:
Date:
