Fact Foundation (FACT) is a Nigeria-based organisation that aims to support populations affected by ongoing and emerging global challenges through research, data, and technology solutions. RADAR is a FACT programme that promotes the use of “bottom-up” technology-based solutions in the delivery of public and humanitarian services. The programme works in partnership with Government, I/NGOs, and Donor actors to design and deploy technology-based systems to respond to needs and support communities affected by emerging and ongoing global challenges. Using our expertise in data science, geographic information systems, and software development, we work with our partners to ensure that technology solutions are “fit to purpose” and “fit to use” which then ensures efficient and accurate decision-making, identification of beneficiaries, assignment of goods and services, as well as tracking and monitoring of impact.
- Job Type: Full Time
- Qualification: Others
- Location: Sokoto , Yobe
- Job Field: Consultancy
Background
Fact Foundation requires reliable and efficient car hire services to facilitate its operations. The services will be used to transport field monitors. This TOR outlines the requirements and expectations for providing these services under a Framework Agreement.
Objectives
The objective of this TOR is to secure a service provider that can deliver car hire services that are safe, reliable, efficient, and cost-effective. The service provider should be able to provide various vehicles suitable for different purposes and meet the organization’s needs promptly and professionally.
Scope of Services
The service provider will be expected to:
- Provide a range of vehicles including SUVs, and Highlander.
- Ensure all vehicles are in good working condition, regularly serviced, and comply with local regulations.
- Provide experienced and licensed drivers with good knowledge of the local area.
- Ensure drivers are professional, punctual, and adhere to the organization’s safety and security protocols.
- Offer 24/7 availability of services, including emergency support.
- Provide detailed invoices and reporting on usage and costs.
Duration of the Agreement
The Framework Agreement will be for an initial period of one year, with the possibility of extension based on satisfactory performance and mutual agreement.
Service Requirements
- Vehicle Standards: Vehicles should be clean, well-maintained, air-conditioned, and equipped with necessary safety features.
- Driver Standards: Drivers must have a valid driving license, and clean driving record, be proficient in the English Language, and understand at least one local language
- Availability: The service provider must ensure vehicle availability for 20 days in a month.
- Safety and Security: Vehicles should be equipped with first aid kits, fire extinguishers, Tow rope, and any other safety equipment as required by local laws.
- Insurance: The service provider must have comprehensive insurance coverage for all vehicles and passengers.
Deliverables
- Monthly reports detailing vehicle usage, kilometers driven, and incidents, if any.
- Immediate notification and detailed report of any accidents or incidents involving the vehicles or drivers.
- Regular updates on the fleet’s condition and any changes in the service provision.
Performance Evaluation
The service provider’s performance will be evaluated based on:
- Timeliness and reliability of service.
- Condition and cleanliness of vehicles.
- Professionalism and conduct of drivers.
- Responsiveness to emergencies and complaints.
- Accuracy and timeliness of reports and invoicing.
Payment Terms
Payments will be made every month upon receipt of a detailed invoice and satisfactory performance. Payment terms will be within 30 days of invoice receipt.
Confidentiality
All information provided to Fact Foundation and any resultant contract will be confidential and should not be disclosed to third parties without prior written consent.
Location
Sokoto State
- Illelah
- Tangaza
- Rabah
Yobe State
- Bursari
- Gulani
- Gujba
- Potiskum:- Fune-Fika-Nengere
Method of Application
Interested service providers should submit the following documents below to email: [email protected] with the email Subject “ Car Hire Services- Yobe & Sokoto)
- Company profile (CAC and last 3 tax clearances) including experience in providing car hire services.
- List of available vehicles and their specifications.
- Details of drivers including qualifications and experience.
- Insurance coverage details.
- References from previous clients.
- Financial proposal (quotation in a letter headed paper of the Company) outlining rates for the types of vehicles mentioned above per day including 10% Withholding Tax(WHT).
Evaluation Criteria
Proposals will be evaluated based on:
- Compliance with the TOR requirements.
- Quality and condition of the vehicle fleet.
- Experience and professionalism of drivers.
- Cost-effectiveness of the financial proposal.
- References and past performance.
