Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. Our actions are guided by medical ethics and the principles of neutrality and impartiality. A worldwide movement MSF was founded in Paris, France in 1971. Its principles are described in the organisation’s founding charter. It is a non-profit, self-governed organisation. Today, MSF is a worldwide movement of 24 associations, bound together as MSF International, based in Switzerland. Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide. Humanitarian action MSF’s work is based on humanitarian principles. We are committed to bringing quality medical care to people caught in crisis, regardless of race, religion or political affiliation. MSF operates independently. We conduct our own evaluations on the ground to determine people’s needs. More than 90 per cent of our overall funding comes from millions of private sources, not governments. MSF is neutral. We do not take sides in armed conflicts, we provide care on the basis of need, and we push for independent access to victims of conflict as required under international humanitarian law. Bearing witness and speaking out MSF medical teams often witness violence and neglect in the course of their work, largely in regions that receive scant international attention. At times, MSF may speak out publicly in an effort to bring a forgotten crisis to public attention, to alert the public to abuses occurring beyond the headlines, to criticise the inadequacies of the aid system, or to challenge the diversion of humanitarian aid for political interests. Quality medical care MSF rejects the idea that poor people deserve third-rate medical care and strives to provide high-quality care to patients. In 1999, when MSF was awarded the Nobel Peace Prize, the organisation announced the money would go towards raising awareness of and fighting against neglected diseases. Through the Access Campaign, and in partnership with the Drugs for Neglected Diseases initiative, this work has helped lower the price of HIV/AIDS treatment and stimulated research and development for medicines to treat malaria and neglected diseases like sleeping sickness and kala azar.
- Experience 2 years
- Location Sokoto
Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. We are at present co-operating with the Federal Ministry of Health, State and Local Government departments of health on various health projects.
Job Type: Indefinite
Duty Station: MSF OCA, Sokoto Project
Main objective and responsibility of the position
Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission.
Generic Accountabilities
- Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
- Order Processing: Performing the day to day order processing activities in the project
- Purchasing: Performing the day to day purchasing activities in the project
- Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods ensuring an efficient shipment of goods
- Performing and coordinating administrative procedures related to his/her supply activities, verifying the compliance to MSF procedures, standards and protocols.
- Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission
- Performing delegated tasks according to his / her activities and as specified in his/her job description.
MSF Section/Context Specific Accountabilities
- Carry out data entry activities into UNIFIELD system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
- Perform data entry of all ordering information into UNIFIELD program and create appropriate documents for ordering and receptions, ensuring that all data entered has been approved according to authorization table and MSF policy. Ensure that appropriate documentation has been received and ensuring that all data entry processes occur in a timely and efficient manner.
- Ensures all data collected and entered to databases is consistently accurate and complete.
- Perform the workflows, outgoing and ingoing, of all the related logistics documents.
- Verify correct authorization of orders and receptions in UNIFIELD.
- Report any anomalies in the database to the supervisor immediately
- Files documents according to MSF standards (Log Admin Kit).
- Ensures no unauthorized people have access to the database.
- Discusses work progress with the supervisor on a daily basis, reporting to the rest of the supply team at the weekly team meeting.
- Perform routine checks of the database to ensure consistency.
- Assists the supervisor to identify any items at risk of rupturing or expiring – referring to UNIFIELD database.
- Reporting duties:
- Identify, in close relation with the supervisor and the Supplier and according to UNIFIELD database, potential stock risks (expiring, security level stock).
- Produce UNIFIELD reports on stock level, average expiring terms and availability.
- Compare with the supervisor the logical stock inventory with real stock levels on a monthly basis and justify any gap.
- Enter data and create worksheets to assist in the International Orders
- Provide weekly and monthly format sheets for consumption and stock reports of all locations.
- Report immediately to the supervisor of any discrepancy found in data system.
- Report the pipeline and the ordered material received or outstanding items.
REQUIREMENTS (QUALIFICATIONS / EXPERIENCE / KNOWLEDGE)
To apply for this role applicants MUST meet the following criteria:
Education
- Essential secondary education
- Desirable technical diploma, in supply chain or commerce related studies
Experience
- At least 2 years’ experience in supply chain related jobs or in the logistics department
- Desirable proven understanding of MSF Field Logistics
Languages
Essential mission language and local language desirable
Knowledge
Computer literacy
Competencies
- Results and Quality Orientation
- Teamwork and Cooperation
- Behavioural Flexibility
- Commitment to MSF Principles
- Service Orientation
- Stress Management
Method of Application
Usage of Google Chrome Browser is recommended.
Only applications submitted online will be accepted.
Lastly, only one online application form should be submitted as multiple submissions will notbe considered.Interested and qualified? Go to Medecins Sans Frontieres on cutt.ly to apply
