EngenderHealth is a leading global women’s health organization committed to ensuring that every pregnancy is planned, every child is wanted, and every mother has the best chance at survival. In 20 countries around the world, we train health care professionals and partner with governments and communities to make high-quality family planning and sexual and reproductive health services available-today and for generations to come. EngenderHealth Nigeria is an NGO working to improve the lives of individuals by making reproductive health services safe, available, and sustainable. We provide technical assistance, training, and information, with a focus on practical solutions that improve services where resources are scarce. We believe that individuals have the right to make informed decisions about their reproductive health and to receive care that meets their needs. We work in partnership with government, institutions, and health care professionals to make this right a reality.
- Job Type Full Time
- Qualification BA/BSc/HND
- Experience 5 – 7 years
- Location Not specified
- Job Field Administration / Secretarial , Procurement / Store-keeping / Supply Chain
JOB SUMMARY
Reporting to the Administration and Procurement Manager, the Senior Administration & Procurement Officer will work with other members of the team to provide efficient and effective support for all categories of staff and external stakeholders to provide administrative, procurement and logistics support in the office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Ensure procurement of goods and services for the project are conducted in a timely manner and are in accordance with USAID and EngenderHealth rules and regulations while ensuring the integrity of the process. This will include obtaining quotes from local suppliers in an efficient and timely manner, adhering to EngenderHealth and the corresponding funder policies. Conduct bid review, vendor selection, contract negotiations and draft contracts.
- Ensure engagement of vendors in long term or framework agreements where applicable.
- Collaborate with other members of the team especially the programs and operations teams to anticipate and plan for the organization’s procurement needs.
- Facilitate the implementation of the organization’s procurement plan.
- Maintain and update the vendor database.
- Ensure update of the organization’s procurement tracker and dissemination to the concerned departments.
- Ensure all procurement folders are always audit-ready and periodic checks.
- Review all procurement and payment requests from focal states to ensure accurateness, price and justification reasonableness and compliance with donor and organizations procurement policies.
- Support the administration team in updating and managing vendor contracts and Service Level Agreements (SLAs).
- Maintain the records of assets and equipment for the office in line with the inventory management system.
- Ensure proper authorization and documentation of assets that are issued to staff as per the office/USAID policy.
- Undertake stock inventory and update stock report on a regular basis.
- Ensure timely submission of relevant reports for the department.
- Coordinate the repair and maintenance of office equipment and machinery to ensure that staff work effectively without any disruptions.
- Together with relevant staff ensure that travel & logistics, welfare, and support needs of visiting guests to Nigeria and expatriates are met.
- Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, and maintenance of office equipment, supplies and meeting staff office needs.
- Prepare relevant administrative and procurement reports when needed.
- Perform other related tasks as assigned by the supervisor.
MINIMUM QUALIFICATIONS & EXPERIENCE
- Bachelor’s degree/HND or higher in a relevant field (administration, social science, humanities, other) from a recognized college/university or professional institution.
- Minimum of 5 – 7 years’ experience in Admin and Procurement functions on USAID funded programs in Nigeria will be an added advantage.
ESSENTIAL SOFT SKILLS
- Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation.
- Ability to work under pressure and to meet tight deadlines, with minimum supervision.
- Good interpersonal skills and respectful.
- Honest and trustworthy.
- Ability to handle complex and confidential information with discretion.
PREFERRED SKILLS, ABILITIES, AND FUNCTIONS
- Excellent communication and English writing skills
- Strong interpersonal, written, and oral communication skills
- Conversant with procurement processes and systems and procedures especially for USAID.
- Good knowledge of relevant computer applications.
- Ability to work under minimum supervision.
- Effective time management and willing to work under pressure
- Should be willing to travel to implementing states when required.
- The individual must possess high levels of integrity and honesty.
Method of Application
Interested and qualified? Go to EngenderHealth on engenderhealth.secure.force.com to apply
