REQUEST FOR QUOTATION
| RFQ TITLE: | REQUEST FOR QUOTATION (RFQ) FOR SOLAR PANEL SUPPLY & INSTALLATION |
| RFQ NUMBER: | RFQ-DKF -11-004 |
| ISSUE DATE: | 10TH SEPTEMBER, 2024. |
| SUBMISSION DEADLINE: | 24TH SEPTEMBER, 2024. |
| WEBSITE: | dkf.ngo |
| MAIL ADDRESS: | [email protected] |
| OFFICE ADDRESS: | NO: 24 KULA CLOSE, KAREWA GRA, JIMETA YOLA. |
INTRODUCTION
ORGANIZATIONAL OVERVIEW
The Debbie Kauna Foundation (DKF) is a national women-led non-governmental organization in Nigeria dedicated to advancing the rights and opportunities of persons with disabilities, with a special focus on women and girls. DKF operates with a clear mission to educate, empower, and train Nigerians with disabilities, aiming to improve their quality of life and ensure they enjoy optimal health. The organization’s vision extends beyond individual support, aspiring to create a society where Nigerians with disabilities have equal opportunities in all aspects of life, including education, employment, and healthcare. The organization is driven by a deep compassion for those affected by conflict in Nigeria and aims to address the challenges facing this vulnerable population.
PURPOSE OF RFQ:
Debbie Kauna Foundation is seeking quotations for the supply and installation of solar panels at our Project Location [Madagali & Michika]. The objective is to reduce our energy costs and increase our sustainability efforts by transitioning to solar energy. This RFQ outlines the requirements for the solar panels and installation services we are seeking.
Project Overview
- Project Name: [Empowerment of Women and Girls with Disability Towards Full and Effective Participation and Gender Equality in Adamawa State]
- Location: [Michika & Madagali
Scope of Work
Solar Panels Supply
- Panel Efficiency: [Minimum 18%]
- Inverter: 5350 W peak power. 6kva/7.5kva inverter
- Battery Bank: 67.41 kWh capacity (or more) 28-29pcs of 200ah-12v battery
- Number of Panels Required: [13 panels (300w each])
- Charger Controller: Compatible with solar panels and battery bank. Can use 100120amp MPPT charge controller
- Warranty Period: [Minimum 20 years]
Installation Services
- Site Assessment: Preliminary site visit and assessment to determine optimal placement and configuration.
- Installation: Complete installation of solar panels, including mounting systems, electrical wiring, and connection to the existing electrical system.
- Permits and Approvals: Handling of all necessary permits and approvals required by local authorities.
- System Testing: Testing and commissioning of the installed system to ensure it is operational and meets performance specifications.
- Training: Basic training for facility staff on system operation and maintenance.
Technical Requirements
- Battery Storage (if applicable):
- Mounting System: [Roof-mounted]
Quotation Requirements Pricing
- Unit Price: Provide pricing for each type of panel, inverter, and any other equipment.
- Total Cost: Provide a total cost for the complete system, including equipment, installation, and any additional services.
- Breakdown: Itemized cost breakdown, including equipment, labor, permits, and any other fees.
Delivery and Installation Timeline
- Delivery Timeframe: Estimated time from order to delivery of equipment.
- Installation Timeframe: Estimated time to complete installation from start to finish.
Warranty and Support
- Warranty Details: Warranty information for panels, inverters, and other components.
- Support Services: Details of post-installation support, maintenance services, and response times for service requests.
Evaluation Criteria
Quotations will be evaluated based on the following criteria:
- Cost: Competitive pricing and value for money.
- Technical Specifications: Compliance with technical requirements and performance specifications.
- Experience: Proven track record and relevant experience.
- Warranty and Support: Quality and length of warranty, and availability of support services.
Requirements for Quotation Submission
- Quotations must be submitted in [electronic format/email/hard copy] by [24TH SEPTEMBER, 2024] or to be submitted physically at the Head Office.
- Quotations should be sent to the following address/email:
[Address: NO: 24 Kula Close, Karewa GRA, Jimeta Yola .Mail: [email protected]]
The subject line should be marked: “RFQ: REQUEST FOR QUOTATION FOR SOLAR PANEL SUPPLY &
INSTALLATION”
RFQ Schedule
- RFQ Issue Date: [10TH SEPTEMBER, 2024.]
- Deadline for Submitting Questions: [23RD SEPTEMBER, 2024.]
- Deadline for Quotation Submission: [24TH SEPTEMBER, 2024.]
Contact Information
For any queries or clarifications regarding this RFQ, please contact:
Contact Person: Jesse-Praise Bubwa Birdling
Mail: [email protected]
Phone Number: +234 8122801568 [calls]
+234 9161617798 [WhatsApp]
Terms and Conditions as per DKF’s Policy
- Payment terms: Payment will be made within 2 weeks after delivery and acceptance of goods
- All responses to this RFQ will be treated as confidential.
- DKF reserves the right to accept or reject any quotations.
- The selected vendor will enter into a contract with DKF under the terms outlined in this RFQ and any subsequent negotiations.
- Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by DKF. This RFQ is conducted in accordance with the DKF Procurement Policies.
- Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by DKF. DKF is under no obligation to award a contract to any Bidder as a result of this RFQ. DKF shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process
- DKF enforces a 5% withholding tax deduction on the total contractual sum. DKF reserves the right to validate documentation accuracy. Inquiries or clarifications on tax matters should be communicated before the RFQ submission deadline. Participation implies vendor agreement to the outlined withholding tax and VAT exemption policies
- Language in which Quotation will be submitted must be in English.
- No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
Attachments
All Applicants Are to Attach:
- Business Registration Certificate
- Tax Compliance Certificate
- Warranty Certifications (if applicable)
Attaching the right certificates to an RFQ submission demonstrates the vendor’s credibility, reliability, and commitment to compliance, which improves the likelihood of being selected for the contract.
Please Note: Kindly send your Quotation to [email protected] and copy this Mail Address:
