Request for Quotation (RFQ) At Public and Private Development Center (PPDC)

Posted on Sat 7th Jun, 2025 - ngojobsite.com --- (0 comments)

Request for Quotation (RFQ)
THIS IS NOT A CONTRACT. IT IS FOR INFORMATION PURPOSES ONLY.
Activity Number:			PPDC-CACM-05
RFQ Number:			PPDC-OP-10-01
Issue Date:			29^th May 2025
Offer Deadline:			16^th June 2025– 5pm Abuja Time
Reply to:			[email protected]
COMPANY Name:
COMPANY Representative’s Name:
Company Address:
Company Representative’s E-mail Address:
Company Telephone Number:
Company/Owner Nationality:
Expected Delivery Date:			Please include your delivery Date
Delivery Location:			Oyo and Ebonyi
PRICE QUOTED SHOULD BE FIXED FOR A MINIMUM OF 30 DAYS AND SUBJECT TO TAX.
Item No.	ITEM DESCRIPTION		UNIT	QTY	UNIT PRICE (NGN)	TOTAL PRICE (NGN)
1	Bruynzeel Mechanical Shelving systems comprising of A: 4 wagons of double-sided mechanical shelving system, B: 1 wagon of single sided mechanical shelving system and C: 1 wagon of single sided static shelving system with central lock, aisle lock, front ramp, smooth side finish, back panel on last shelves L1000mm per shelve x D800mm for double sided shelves and 400mm for single sided shelves x H2100mm		Each	2
ANTI CORRUPTION NOTICE Under no circumstances are commissions or undisclosed rebate payments to PPDC staff to be made or authorized. No gift, gratuity, or remuneration of any kind shall be made to any PPDC staff as a result of this request.			SUB TOTAL (NGN):
			TOTAL AMOUNT (NGN):
			Indicate YES or No to the Questions below
			Are products readily available for delivery
			Is your quotation valid for a minimum of 90days
			How many days will it take to be delivered?
			Warranty Period-Not less than one year
Indicate Product Origin (Country of Manufacture):
Technical Specifications:		See Attachment 1, Statement of Work, for additional technical specifications.
PPDC Payment Terms:		Within 30 days of delivery and presentation of completed, signed invoice
Offer Deadline:		13^th June 2025– 5pm Abuja Time
		Provided by Supplier
		Name:
		Position:
		Signature
		Date:
PAST PERFORMANCE/REFERENCE CHECK Offerors are required to submit the contact information of three references. This should include the name, company, relationship to the offeror, email address, and/or phone number for each reference.

Closing Date: 16^th June 2025– 5pm Abuja Time GMT

Enclosed is a Request for Quotations (RFQ). Public and Private Development Center (PPDC) invites qualified firms and organizations to submit a quotation for the work included in the table above. The issuance of a subcontract is subject to availability of funds. The contract resulting from this award will be a single firm fixed price purchase order.

The requirements for this activity are described in the “Statement of Work” in Attachment I. PPDC encourages your company/organization to indicate its interest in this procurement by submitting a quotation according to the instructions. Quotations will be evaluated based on the “Evaluation Criteria” listed. PPDC will make an award to the responsible Offeror submitting an offer which provides the lowest technically acceptable price to the project. Quoted Price will be evaluated.

To be considered, Offerors should submit a complete quotation no later than the closing date and time indicated above. Offerors should ensure that the quotation is well-written in English, easy to read, follows the instructions provided, and contains only requested information.

Question:

Any questions should be submitted via email to [email protected] no later than the 10^th June 2025. No questions will be entertained if they are received after this date. The RFQ number should be stated in the subject line. Answers will be compiled and shared by PPDC with all offerors within three days from the closing date of questions.

Submission:

Quotation must be submitted via email to[email protected] with the subject line PPDC-CACM-05 PURCHASE OF MECHANICAL SHELVES

Offeror is required to include details of three business references; this should include the name, company, relationship to the offeror, email address, and/or phone number for each reference.

PPDC reserves the right to visit the place of business of a prospective offeror to verify that it is a legal business entity and has the necessary organizational and management competence to fulfill the necessary responsibilities.

Sincerely,

PPDC

——————————————————————————————————————————————————-

ATTACHMENT I

PPDC-CACM-05 PURCHASE OF MECHANICAL SHELVES

All offerors must provide proof of registration and tax. Attach CAC certificate and TIN when sending quotation.
All transportation and handling charges if any should be incorporated into vendor’s quoted unit price.

PPDC estimates that the commodities will be delivered over a period of one week. The selected offeror should have the capacity to provide the commodities needed by PPDC within the aforementioned timeframe. The consumption range provided is an estimate, and PPDC reserves the right to consume above or below this range, or to order partial Items, and the selected offeror shall deliver accordingly. The selected offeror must deliver the commodities according to the provided timeline.

*Exact dates may vary and will be agreed upon at the signing of the firm fixed price purchase order.

RFQ Requirements: To ensure that lowest technically acceptable price is obtained the following would be considered;
Evidence of Vendor’s registration with CAC and Tax Identification number
Acceptable Quotation Validity Period
Availability of items
Delivery within specified time
Acceptable warranty period

Evaluation Criteria: Lowest technically acceptable Price-Only quotations that meet the requirement above would be selected for evaluation. Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. PPDC reserves the right to waive immaterial deficiencies at its discretion

To ensure that lowest price technically acceptable is obtained the following would be considered.

Evidence of Vendor’s registration with CAC and Tax Identification number
Acceptable Quotation Validity Period – minimum 90 days
Availability of items
Delivery within specified time
Acceptable warranty period

Requirement	Points Available
Compliance with Technical Specifications Offeror must provide items that meets the detailed technical specifications outlined in the RFQ, such as the solar inverter systems, computer systems, biometric scanners, and networking equipment	20 Points
Past Experience and Similar Projects Evaluation of the offeror’s experience with similar supply and delivery projects. Only verifiable third-party evidence such as Purchase Orders, Goods Received Notes etc within the past 2 years will be considered with contact details ( Names, Email and Phone Number)	30 Points
Financial Proposal and Cost Competitiveness The evaluation of the financial bids based on overall cost competitiveness, ensuring all bids include delivery and installation costs while meeting the RFQ’s terms, such as tax compliance and payment conditions	30 Points
Warranty and After-Sales Support Evaluation Focus: Assess the warranty period and scope of after-sales support, including maintenance and service agreements. Offerors are required to offer a minimum of a one-year warranty on all equipment and Are products readily available for delivery ( please note that physical verification will be conducted) 7 Days delivery timeline on issuance of purchase order	20 Points

Correct technical specification, submission of manufacturer’s part number or samples/pictures through which technical specification can be verified (especially where different product is quoted for).

Terms and Conditions: This is a Request for Quotations (RFQ) only. Issuance of this RFQ does not in any way obligate PPDC to make an/any award(s) or pay for costs incurred by potential offerors in the preparation and submission of an offer. Prospective offerors may provide a quotation for a portion of or the entire quantity listed in the table above. Additional terms and conditions are outlined below:

ATTACHMENT B: TERMS AND CONDITIONS

TIME OF DELIVERY: Delivery dates to project sites are indicated in this RFQ. Upon failure by the Vendor to make delivery at the time specified, or any extension therefore, PPDC may cancel the contract with respect to any or all deliveries which have not yet been made, except when such failure is due to unforeseeable causes beyond the control and without the fault or negligence of Vendor, including, but without limitations, an Act of God or of the public enemy, acts of governments, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, but not including delays caused by the Vendor, provided that the Vendor, within three days of the beginning of such a delay, notify PPDC in writing of the cause of such delay. Upon receipt of written notification of a delay from the Vendor, PPDC will prepare a modification to the Purchase Order to be duly signed by both parties.
THIRD PARTY PAYMENT: PPDC will issue payment to the entity identified in the Purchase Order. PPDC will not issue any third-party payments. As such, the entity must have a valid bank account.
RISK – PRIOR TO DELIVERY: The articles ordered hereby shall remain at Vendor’s risk until delivery to PPDC or the project site designated in this RFQ, and after any notice of rejection of articles, such rejected articles shall be at Vendor’s risk. When final inspection is at place of origin, but delivery by Vendor is at another place, Vendor’s risk shall continue until articles are delivered to their final destination.
EXTRA CHARGES: No charges for extras will be paid to Vendor unless such extras have been ordered in writing by PPDC and price stated in such order.
INCREASE OR DECREASE: Unless otherwise specified, no variation in the quantities or qualities ordered will be accepted as compliance with this order.
CASH IN LIEU OF MATERIAL: Under no circumstances is the Vendor to make cash payments in lieu of materials. Such practice will result in the cancellation of any PPDC financial responsibility pertaining to this award.
ANTI-CORRUPTION:
1. Commission payments to PPDC Staff are not to be made or authorized.
2. No gift, gratuity or remuneration of any kind shall be made to any individual or organization with whom PPDC has an official or business relationship, as a result of this agreement.
3. Arrangements are not to be made for undisclosed rebates to either PPDC or any of its employees or agents.
CERTIFICATION REGARDING TERRORISM: As part of the proposals submission, Vendor hereby certifies that it has not provided and will not provide material support or resources to any individual or organization that it knows, or has reason to know, is an individual or organization that advocates, plans, sponsors, engages in, or has engaged in an act of terrorism.
FINAL INVOICES: Vendor is required to submit the final invoice, appropriately marked as such, under this order not later than ninety (90) calendar days after completion of the work, or any longer period as may be mutually agreed between the parties. Any invoices received after that date will not be paid by PPDC.
WARRANTY: Vendor shall, as soon as reasonably practicable, repair or replace any items which are or become defective during the period of 12 months from the date of supply where such defects occur under proper usage and are due to faulty design, erroneous use data provided by the or inadequate or faulty materials or workmanship or any other breach of Vendor’s warranties, express or implied. Repairs and replacement parts shall themselves be subject to the forgoing obligations for a period of 12 months from the date of repair or replacement.

TAXES: Vendor must pay any taxes defined for these purposes as value-added taxes and custom duties assessed by the host government. It does not include sales tax or
employment taxes required by local law which must be separately identified and reported to PPDC through the Vendor’s invoice.
1. The Vendor is liable for payment of all applicable taxes associated with revenues (profit), and other such taxes, fees, or dues for which the Vendor is normally responsible as a result of operating its business.
2. Vendor shall be responsible for providing a tax identification number, along with bank account details, company name, company or corporate registration number, company address, contact number(s).

Additional terms and conditions for the Purchase Order shall be provided upon notice of award.