Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.
MAIN PURPOSE
Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.
Position: Purchasing Officer
Work Location: Abuja
Level: 5
Opening Date: June 3rd, 2024
End Date: June 12th, 2024
Contract Type: Open Ended
JOB DESCRIPTION
| Education | Essential: University Degree Desirable: Commerce Related Studies |
| Experience | Essential: 2 years’ experience in supply chain related jobs |
| Languages | Essential: Fluency in English Desirable: Any local language |
| Knowledge | Computer: Essential Literacy in Microsoft Packages (Word, Excel, Outlook) |
| Competencies | Results and Quality Orientation L1 Teamwork and Cooperation L1 Behavioural Flexibility L1 Commitment.to MSF Principles L1 |
Performing the day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplieritem-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc.
- Updating information on purchase lists after purchases are made.
- Assisting in the reception control process with the storekeeper
- Archiving of all supply documents accordingly
- Processing specific purchases in UNIFIELD for another project e.g Katsina or Jahun
- Teamwork with the supply team
- Sourcing materials, goods, prodoucts and services and negotiating the best or most cost-effective contracts and deals.
- Track orders, remind suppliers and ensure timely delivery.
- Updating and maintaining recoreds of all orders, payments and recived stock.
- Analyzing data to determine which supplier offer the best value for products and services.
- Performing delegated tasks according to his / her activity and as specified in his/her job description
REQUIREMENTS
| • | Service Orientation L1 | |
| • | Stress Management L2 |
CONTRACT.
208 working hours per month and roster flexibility required.
REMUNERATION
According to MSF salary scale (Level 5) plus 13th month allowance equivalent to 1 month of gross salary.
TO APPLY
Submit ONLY your updated CV with contact details to the “Personnel Administration Manager” via email to [email protected]
Note: Subject of the email should be “Purchasing Officer”
Qualified females are highly encouraged to apply.
Only successful applicants will be called for next steps and are obligated to disclose any information about family member(s) currently in the employment of MSF-France in any location.
No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the MSF recruitment process.
MSF reserves the right to refuse hiring a candidate having benefitted from any such acts. All illicit demands may be pursued through the judicial system. MSF is an equal opportunity employer and encourages any Nigerian citizen to apply irrespective of race, gender, religion, creed, political affiliation.
