ABOUT SORASUN FOUNDATION:
(SRF) is a nongovernmental organization (NGO) founded in 2020, none-bias, non-political, non-profit making, charitable based organization designed to render humanitarian programs in all ramification of life, as well as support and protect the most vulnerable who are victims of violence, exploitation and liberate them to live purposeful lives despite the challenges. We treat equally without any discrimination.
Job Title: Procurement Officer
Section: Finance
Duration: 6 months
Duty Station: Adamawa state (Madagali)
Reports to: Executive Director
Start Date: Immediately
1. Purpose of Assignment:
The Officer, Procurement is responsible for processing assigned procurement activities in accordance with Sorasun Foundation policies and procedures, donor and Nigeria procurement Act and other regulations. S/HE will directly manage procurements are performed in an ethical and transparent manner in line with applicable rules and regulations, ensuring best Value for Money as well as ensuring that procurement actions are documented, properly filed and audit ready. Employ most effective and efficient strategies in inventory management in line with Sorasun’s established procedures
2. Major duties and responsibilities:
Key Responsibilities:
• Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law. Review and recommend changes to procurement policies and procedures as required.
• Maintain procurement processes according to SORASUN’s procurement policies.
• Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.
• Maintain the privacy of grantees and vendors.
• Maintain procurement files, including proposals, evaluations, award documents, official contracts,
and correspondence on all procurements, following policies and local law.
• Provide training on procurement and delivery of goods and services to program team, grantees,
and beneficiaries as it pertains to established protocols by the project and local law.
• Manage account status for all credit accounts established with vendors.
• Supervise and verify the procurement of materials according to the context and or/needs of the beneficiary, community and/or project.
• Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team.
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery,
and transparency.
• Work with local, national, and international vendors of goods and services to ensure quality,
maintain professional distance required to ensure high ethical standards.
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Designate or participate in evaluation committees for proposals submitted by the various vendors,
according to the solicited terms of reference and regulations.
• Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or project.
• Process procurements according to respective rules and regulations.
• Maintain strict control of grant budgets, and financial expenditures.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements,
including the projection of related expenses
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned by the Project Manager/Executive Director.
• Provide technical support and guidance to the different units with regards to procurement procedures and advise as appropriate on the most cost effective and efficient methods in procuring goods and services.
• Identify and recommend sources of procurement, interview potential suppliers
• Procure materials, equipment, and services based on SORASUN established procurement
procedures and ensure optimization of purchasing power and timely delivery, disposition, and tracking.
• Solicit for offers and quotations and prepare Bids analysis accordingly
• Maintain procurement, vendor and inventory databases and ensure proper inventory tracking systems
are in place to safeguard the Organization’s assets and prevent fraud
• Coordinate office equipment, office supplies and office inventory, insurance, security and other contractual services.
• Prepare purchase orders /contracts and ensure all approvals are obtained, using PRISM Material
• Management (MM) module, ensure deliver the Purchase orders to the suppliers and obtain their signatures on the same.
• Follow-up with suppliers and ensure timely delivery of requested supplies and materials and keep the concerned project staff informed on the status of the delivery; negotiate with suppliers and resolve issues related to delivered goods.
Policy Adherence
• Actively promote Child Safe Guarding standards within Sorasun Foundation and among the children we serve
• Actively promote PSEA (prevention of sexual exploitation and abuse) standards within Sorasun Foundation
• and among beneficiaries
• Adhere to the Code of Conduct, maintain humanitarian principles and respect humanitarian law at all times.
• Adhere to the national protocols at all times
Other assigned duties and responsibilities are effectively accomplished.
Performs any other duties and responsibilities assigned as appropriate to the purpose of this post, and
delivers the results as required.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of SORASUN and donor compliance and ethics standards and adheres to those standards.
If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and SORASUN policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns
Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk and any form of trafficking in persons. Staff are also responsible for preventing violations of SORASUN Code of Conduct and Ethics, which may involve Conflicts of Interest,
Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct
and Ethics or Safeguarding Policy, you have an obligation to report
QUALIFICATION and COMPETENCIES (indicates the level of proficiency required for the job.)
EDUCATION & OTHER SKILL: BSc /HND Purchasing and Supply Management, Procurement, Accounting or other relevant disciplines.
WORK EXPERIENCE: 3 years of Professional work experience in a project/program procurement and inventory management function.
Field work experience.
Background/familiarity with Emergency.
LANGUAGE PROFICIENCY: Fluency in English and local working language of the duty station will be an asset.
Closing date:7th November 2025
Closing date:9th November 2025.
Method of Application
Interested and qualified candidates should send their Resume and Cover Letter to:
[email protected] using the Job Title as the subject of the mail
