Procurement Officer at Sahei Gender Development Initiative

Key Responsibilities

• Vendor Sourcing & Management:
  • Identify, evaluate, and onboard qualified suppliers and vendors.
  • Build and nurture long-term relationships to secure favorable pricing, quality, and service levels.
  • Conduct regular vendor performance reviews and maintain an updated database of approved suppliers.
• Purchasing & Contract Negotiation:
  • Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and tender documents.
  • Negotiate contract terms, pricing, payment schedules, and delivery timelines with suppliers.
  • Draft, review, and administer purchase orders (POs) and service contracts.
• Cost Control & Budget Alignment:
  • Monitor market trends, pricing fluctuations, and commodity costs to identify savings opportunities.
  • Ensure all purchasing activities stay strictly within approved departmental budgets.
  • Conduct cost-benefit and whole-life value analyses for major purchases.
• Inventory & Logistics Coordination:
  • Collaborate with warehouse and operations teams to monitor stock levels and prevent shortages or overstocking.
  • Track shipments, coordinate deliveries, and resolve any supply chain delays, discrepancies, or damaged goods.
• Compliance & Record Keeping:
  • Ensure all procurement transactions comply with internal policies, industry standards, and local legal/regulatory requirements.
  • Maintain accurate, audit-ready records of purchase orders, invoices, contracts, and vendor communications.
  • Partner with the finance and accounting department to reconcile invoices and resolve payment terms.

SGDI is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Please Note: Applications will be reviewed on a rolling basis. SGDI reserves the right to close the advertisement before the stated closing date if a suitable candidate is identified.

SGDI has a PSEA Policy that the successful candidate will be expected to comply with and promote.