Job Title: Procurement/Logistics Officer
Location: Maiduguri, Borno State
Job Type: Full-time
Reports to: Executive Director
Duration: 6 months
About Us:
PRIDE Initiative, a leading humanitarian non-governmental organization, is dedicated to providing emergency assistance and supporting vulnerable communities. We seek experienced and qualified Procurement/Logistics Officer to join our team and strengthen our efforts in delivering impactful, data-driven humanitarian interventions.
Job Summary:
The Procurement Officer will oversee the acquisition of goods, services, and works in a transparent, cost-effective, and timely manner. The successful candidate will be responsible for ensuring compliance with procurement regulations, managing vendor relationships, and maintaining accurate procurement records. The role also includes liaising with program and logistics teams to meet project needs and support the smooth delivery of PRIDE Initiative’s operations.
Responsibilities:
Procurement Planning and Execution:
- Lead the procurement planning process, ensuring alignment with project budgets and timelines.
- Manage the end-to-end procurement process, from issuing requests for quotations (RFQs) to contract award.
- Source, evaluate, and select suppliers based on price, quality, and delivery timelines.
- Negotiate contracts and terms with vendors to ensure the best value for the organization.
Compliance and Documentation:
- Ensure procurement processes comply with organizational policies, donor requirements, and local regulations.
- Prepare and maintain accurate procurement documentation, including purchase orders, contracts, and supplier agreements.
- Ensure timely and transparent communication with stakeholders regarding procurement decisions.
- Manage procurement records and ensure proper documentation for audit purposes.
Vendor and Supplier Management:
- Develop and maintain strong relationships with vendors and suppliers to ensure reliable service delivery.
- Conduct vendor due diligence and evaluate supplier performance based on quality, cost, and delivery.
- Maintain an updated supplier database and ensure competitive procurement practices.
Inventory and Asset Management:
- Work closely with the logistics team to manage inventory levels and track the movement of goods.
- Monitor the delivery and receipt of goods to ensure compliance with procurement orders and specifications.
- Assist in asset management and maintain records of project assets and equipment.
Risk Management:
- Identify potential procurement risks, such as supply chain disruptions or price fluctuations, and recommend mitigation strategies.
- Ensure adherence to anti-corruption and anti-fraud measures throughout the procurement process.
Requirements:
Essential Qualifications:
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Minimum of 3 years of experience in procurement or supply chain management, preferably in the humanitarian or NGO sector.
- Strong understanding of procurement regulations and best practices.
Desirable Qualifications:
- Certification in procurement (e.g., CIPS, CPSM).
- Experience working with donor-funded projects and familiarity with donor procurement guidelines.
- Knowledge of inventory management systems and asset tracking.
Skills:
- Excellent negotiation and communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office and procurement management software.
- Ability to work under pressure and meet deadlines.
- Attention to detail and high level of integrity.
Core Competencies:
- Transparency and ethical conduct in procurement practices.
- Strong analytical and problem-solving skills.
- Ability to work independently and collaborate with cross-functional teams.
- Commitment to PRIDE Initiative’s mission and humanitarian principles.
How to Apply:
Interested persons should submit:
- A cover letter outlining relevant experience and qualifications.
- An updated CV.
- Contact information for two professional references.
Interested candidates should apply by clicking this link.
CLICK HERE TO APPLY
Deadline: 31st October 2024.
Note: Only shortlisted candidates will be contacted. PRIDE Initiative is an equal-opportunity employer and welcomes applications from qualified candidates of all backgrounds.
