Future Resilience and Development Foundation (FRAD) is a registered non-profit organization with the corporate affairs commission, in accordance with the Nigerian Law, FRAD work in both humanitarian and development sector to build the resilience of Vulnerable populations through our interventions in thematic areas of WASH, Nutrition, Protection, Education and early recovery and livelihood. Over the years, FRAD has reached more than 19,000 children, men, women and girls through its various interventions.
FRAD work with the Mission to build the Resilience of vulnerable populations using locally available solutions that ensure participation and bring meaningful development, leaving no one behind. Our Mission and Vision guides our programming to ensure no one is left behind
RECRUITMENT TYPE – INTERNAL RECRUITMENT
Position: Procurement /Logistic Assistant
Job Type: Contract
Qualification: : B.Sc. or HND in Business related field.
Experience: 2 – 3 years’ experience in Procurement and logistic
Location: Maiduguri, Borno state
Job Field: Non Profit
Job Summary:
The Procurement Assistant will be based in Maiduguri and will work under the direct supervision of the Procurement Officer to support Operations department of FRAD Foundation. The successful candidate will undertake Procurement duties working in close collaborations with other operations team members as well Programs.
Duties and Responsibility
Functions / Day to day activities:
1. Administrative, Procurement and Logistic Support:
➢ Assist in Documentation: Assist in maintaining accurate records and documentation related to procurement and logistics activities (including purchase orders, invoices and contracts
➢ Assist in Data Entry: Input data into procurement and inventory management systems accurately.
➢ Assist in Organize and maintain physical and digital files for easy retrieval.
➢ Assist in identifying potential suppliers, obtaining quotes, and conducting basic supplier assessments.
➢ Follow up with suppliers to ensure on-time delivery of goods and services.
➢ Assist in tracking inventory levels, conducting stock counts, and replenishing supplies as needed to prevent shortages.
➢ Assist in planning and executing distribution strategies to ensure goods reach their intended destinations.
➢ Support the management of warehouse operations, including stock organization and maintenance.
➢ Assist in Gathering data and information related to procurement and logistics activities to prepare reports for management review. Assist in generating regular reports on procurement and logistics performance.
➢ Assist in monitoring procurement and logistics expenses against budget allocations.
➢ Assist in Ensuring all procurement and logistics documents adhere to relevant laws, regulations, and organizational policies.
➢ Participate in meetings, vendor evaluations, and procurement-related events as required.
➢ Participate in training programs and workshops to improve knowledge and skills in procurement and logistics processes.
➢ Promote and assist in implementing environmentally friendly and sustainable procurement and logistics practices when applicable.
➢ Assist in resolving any issues or discrepancies related to procurement and logistics in a
timely manner.
Requirement:
• A demonstrated ability to multi task and process information into action in a timely manner
• Ability to use the following Microsoft Productivity tools Excel and Word
• Fluency in English Language
• You must be committed to the ethics and code of conduct of the HR profession and familiar with the Core Humanitarian Standards.
• You must understand data protection and the need for confidentiality. You must have strong written and oral communication skills; the ability to explain and visualize complex issues to expert and non-expert audiences; and excellent presentation skills.
• You must be a good team player able to organize and prioritize workload.
• You must have excellent interpersonal skills and experience of working in a multi-cultural environment, including the ability to build relationships with colleagues at long distances
Desirable skills:
- Honesty
- Accountability
- team player
- ambition
- professionalism
- collaboration
- creativity and integrity
Method of Application
Interested and qualified candidates should apply by sending their application CV and cover letter in One Document to the following email address: [email protected] On or before 12 september 2023.
Note
- The title of the position must be indicated in the subject line of your e-mail. Please note that only shortlisted candidates will be contacted.
- Applications will be assessed on a rolling basis due to urgency of need of the position Successful candidate will be required to resumed on immediately after successful reference check.
- Women are strongly encouraged to apply.
