Médecins Sans Frontières is a non-governmental humanitarian organization, created in France in 1971, under the status of a non-profit association. Nobel Peace Prize in 1999. Médecins Sans Frontières aims to provide humanitarian medical aid to any affected population without distinction of ethnicity, gender, religion, philosophy or political opinion.
Assignment
DIRECT RESPONSIBLE: Responsible for medical activities
Main Goal
Ensure the general smooth running of the pharmacy and manage supply chain processes according to MSF standards , in order to ensure its efficiency and operational availability
Responsibilities
- Define storage, stock management and supply processes, hygiene and safety procedures, tools, and protocols (against rodents and other pests), establish adequate quality controls and archive them, in order to ensure good storage conditions (temperature, humidity, exposure to light) and the availability of medicines and medical equipment. These tasks will be carried out in compliance with MSF protocols , national regulations and in cooperation with the logistics department.
- Coordinate the delivery, reception and recording of local and international orders in close collaboration with the logistics department, update stock sheets and inform the operational manager of their status (shortages, surpluses, expiry dates), in order to permanently maintain safety stock levels and ensure efficient management.
- Oversee orders for medical equipment and medications to ensure efficient and appropriate consumption, within budgetary constraints.
- Monitor the dispensing of medications in accordance with medical prescriptions, informing patients on how to take and store them, to ensure their therapeutic progress.
- Ensure efficient supply to other pharmacies managed or supported by MSF , based on orders and stocks, and using the cold chain where appropriate. Monitor and analyze pharmacy orders to prevent stock-outs or prevent drugs from expiring.
- Supervise, in collaboration with the Human Resources department, the related processes (needs, transfers, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and nursing staff, in order to have a sufficient team and knowledge, and to improve the team’s capabilities.
- Report on the consumption of medications and medical equipment provided in compliance with protocols, alert on unusual consumption patterns and anticipate future needs, in order to rationalize the budget and guarantee availability.
- Record all items received and distributed (Isystock).
- Assist in training healthcare personnel regarding the dispensing of medications and their side effects.
MSF Section Specific Responsibilities/Context
- Set up monitoring of weekly and then monthly consumption of the various activities (OPD, landings). With the medical team, discuss the adjustment of available stocks for each of them based on this monitoring. With the Nursing Manager, anticipate and understand potential stock shortages and work on preparing future orders.
- Ensure the availability at all times and the refilling after use of the current pharmacy of the landings and that of the advanced medical post.
- Support, if necessary, activity supervisors in monitoring their consumption and prepare orders for the various consumption units or for external structures, correctly packaged and shipped. Ensure that stock sheets and the pharmacy tracking software are updated.
- Take the steps required by pharmacy representatives to validate one or more items for a local purchase.
Professional skills
Education:
Diploma in pharmacy, nursing or medical profile essential
Experience:
1 year minimum required for a pharmacy manager position
LANGUAGES :
Oral and written French is essential.
English is desirable.
Wolof is an asset.
Knowledge:
Knowledge of the migration context desired.
Required qualities
- Results and sense of quality;
- Teamwork and cooperation
- Flexibility of behavior;
- Adherence to MSF principles;
- Sense of service;
- Stress management;
- Empathy, listening and interpersonal skills;
- Autonomy, rigor and organization;
- Ability to work in a team;
- Ease of communicating with a diverse audience.
- Essential computer skills (Word, Excel, internet)
- Knowledge of the use of radio equipment
Job specifics
Workplace: Dakar
Application files will consist of:
- Cover letter addressed to the Migration Project Administrator
- Up-to-date CV mentioning the contact details (email or telephone) of the reference persons to contact;
Only selected candidates will be contacted either by email or telephone for the rest of the process. Written tests will take place only in Dakar according to a schedule established for the occasion followed by oral interviews which will take place according to a schedule that will be communicated later to those concerned.
**Type of contract:**CDD
Contract duration: 6 months
Salary (€): Level 7 of the MSF Senegal salary scale
