RECRUITMENT NOTICE
The French Section of Médecins Sans Frontières is currently recruiting:
| Position: PHARMACY STOREKEEPER | Start Date: For the Peak Pool |
| Work Location: Katsina | End Date: 05/05/2023 |
Context
Médecins Sans Frontières is a private, not-for-profit international humanitarian organization dedicated to providing medical assistance to populations in distress, without discrimination and regardless of race, religion, creed or political affiliation.
MSF has been active in Katsina since February 2021 after carrying an exploratory mission that end up with an opening of the project under the Emergency-Cell.
Currently, MSF is running an ITFC (Inpatient Therapeutic Feeding Centre) in Katsina in the Kofar Sauri PHCC and Turai Yar’Adua Hospital and 8 ATFC (Ambulatory Therapeutic Feeding Centre) including four in Jibia LGA (Magama, Daddara, Gubi Magaria, Riko, Mashi, Majigiri and Sonkaya) and one in Katsina City (Kofar Marusa).
Main Purpose
Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor, and in collaboration with the logistics team.
Job Description
- Supervising material orders and dispatching in order to ensure rational use.
- Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
- Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
- Ensuring correct fill in entries on the stock cards and software.
- Carrying out or participating in regular inventories including EPREP stock.
- Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
- Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
- Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes: e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
- Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintain refrigerating equipment.
- Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
- Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
- Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor
- Support pharmacy supervisor in the management and supervision of daily workers
- Monitor temperature and ensure suitable storage of all pharmaceutical items, including cold chain management, according to MSF protocols and specification all along the distribution chain: reception, organisation, delivery & (or) donations.
- Under the supervision of the Pharmacy supervisor, handle controlled & expired drugs o Escalate immediately in case of any cold chain rupture during the distribution chain o Participate in physical inventories
- Provide information of all stock movements for the week for entry into Isystock
- Follow and ensure schedules for inventory & replacement of expat house medicine cupboard, first aid kits &
Emergency box(es) o Ensure proper identification and arrangement of the stocks according to projects
- Ensure proper separation and identification of the special stocks (quarantined items, expired items, and onhold items)
- Ensure and participate in stock and premises cleanliness o Prepare for / participate in each cargo reception, order packaging, relevant documentation o Ensure FEFO for all pharmaceutical items o Complete stock cards of all in / out movements o Ensure Pharmacy access is only for authorised personnel o Report any disappearances or other security incidents
Performing any other task, specific to his/her area of specialty, as defined in his/her job description and according to the line manager.
Requirements
| Education | Essential, Pharmacy Technical Diploma. Desirable, Pharmacy and medical related studies |
| Experience | Essential previous experience of at least 2 years in similar or relevant positions. Desirable previous experience in MSF or other NGOs in developing countries. |
| Languages | Essential, local language commandment desirable, mission working language (English) |
| Knowledge | Computer literacy (Word, Excel and Internet) |
| Competencies | Results and Quality Orientation L1 Teamwork and Cooperation L1 Behavioural Flexibility L1 Commitment to MSF Principles L1 Service Orientation L1 Stress Management. L2 Time Management L2 |
Contract
208 working hours per month and flexibility is required
Remuneration
According to MSF France salary grid
To Apply
Interested and qualified candidates please submit your CV with cover letter and all certificates/ credentials to the Box in Msf office, N7, Block J, Kpl201 New government House road katsina.
Deadline for the submission of applications: 5th May 2023 by 3:00pm
MULTIPLE APPLICATIONS WILL LEAD TO AUTOMATIC DISQUALIFICATION OF BOTH APPLICATIONS
Please make sure to submit your application on or before this date.
Only successful applicants will be called for next steps.
No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the MSF recruitment process.
MSF reserves the right to refuse hiring a candidate having benefitted from any such acts. All illicit demands may be pursued through the judicial system. MSF is an equal opportunity employer and encourages any Nigerian citizen to apply irrespective of race, gender, religion, creed, political affiliation
