Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. Our actions are guided by medical ethics and the principles of neutrality and impartiality. A worldwide movement MSF was founded in Paris, France in 1971. Its principles are described in the organisation’s founding charter. It is a non-profit, self-governed organisation. Today, MSF is a worldwide movement of 24 associations, bound together as MSF International, based in Switzerland. Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide. Humanitarian action MSF’s work is based on humanitarian principles. We are committed to bringing quality medical care to people caught in crisis, regardless of race, religion or political affiliation. MSF operates independently. We conduct our own evaluations on the ground to determine people’s needs. More than 90 per cent of our overall funding comes from millions of private sources, not governments. MSF is neutral. We do not take sides in armed conflicts, we provide care on the basis of need, and we push for independent access to victims of conflict as required under international humanitarian law. Bearing witness and speaking out MSF medical teams often witness violence and neglect in the course of their work, largely in regions that receive scant international attention. At times, MSF may speak out publicly in an effort to bring a forgotten crisis to public attention, to alert the public to abuses occurring beyond the headlines, to criticise the inadequacies of the aid system, or to challenge the diversion of humanitarian aid for political interests. Quality medical care MSF rejects the idea that poor people deserve third-rate medical care and strives to provide high-quality care to patients. In 1999, when MSF was awarded the Nobel Peace Prize, the organisation announced the money would go towards raising awareness of and fighting against neglected diseases. Through the Access Campaign, and in partnership with the Drugs for Neglected Diseases initiative, this work has helped lower the price of HIV/AIDS treatment and stimulated research and development for medicines to treat malaria and neglected diseases like sleeping sickness and kala azar.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 2 years
- Location: Abuja
- Job Field: Procurement / Store-keeping / Supply Chain
Main Objective and Responsibility of the Position
- Defining supply strategies and coordinating the implementation of an efficient mission supply chain according to MSF protocols and standards in order to ensure the optimal functioning of the mission.
Accountabilities
- Proposing a supply strategy for the mission or the revision thereof, to the coordination team for validation, according to the mission’s context and the operational needs
- In line with MSF’s protocols, policies, standards and guidelines, ensuring the implementation, monitoring and evaluation of the validated mission supply strategy under the Supply Chain or Logistics Coordinator’s responsibility
- Defining and ensuring the implementation of the overall supply procedures, of an efficient supply administration and providing adapted tools to support the different supply activities. Guaranteeing the standardization of warehouse management focusing on medical stocks and the interactions with the distribution points
- Acting as a permanent auditor of the supply chain: as such, monitoring the different supply processes as well as the use of the tools and the accurate execution of the supply procedures, proposing adjustments where needed. Ensuring the stability of supply activities within regular and emergency intervention of the concerned projects
- Evaluating the HR set-up related to supply (team sizes, JD, organigrams, division of tasks and responsibilities) and managing the different supply teams in the mission (Coordination + Project) and participating in the selection, the follow-up (training-coaching) and evaluation of the staff under his supervision
- Offering a permanent technical support to the supply teams as well as to all other departments in the mission (Fin, Med,)
- Managing field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
- Validating the use of the supply related third parties (suppliers, transport companies, freight forwarders, etc.) proposed by the procurement officers, transport manager together with the technical referents when needed
MSF Section / Context Specific Accountabilities
- Establish a good flow of information with the medical department;
- Communicate regularly and clearly with projects and capital on the status of their requests. Advise the projects on lead-time of specific items, and provide the pipeline of back orders monthly;
- Provide information relevant to requests to the LogCo Supply for logistic items and Mission Pharmacist for medical orders in determining if they can be fulfilled from stock, local purchase or international order;
- Ensure the respect of financial authorization table and approval;
- Responsible for follow-up of local and international purchase (Purchase list and Purchase order) and communicating with all suppliers including Amsterdam procurement Unit;
- In consultation with LogCo Supply and in cooperation with local purchaser update the local suppliers list and their price lists in regular intervals;
- Responsible to approach suppliers, negotiate, and prepare purchase contracts. Every 3 to 6 months compile tenders, renegotiate contracts and supervise that process is properly followed;
- Communicate with local and international suppliers for status of purchase orders, claims and/or complaints;
- Assess the local transport market and monitor prices of transporters at least once a year;
- Communicate with projects to set the priority of project cargos;
- Analyze the database of standard items and compare it periodically with items regularly ordered by the mission. Notes the items regularly purchased, and create of local codes in collaboration with the LogCo Supply;
- Contribute to the monthly logistic report. Supervise, track and ensure accuracy of monthly supply reporting done by projects and analyzes monthly supply reports such as Monthly Stock Report (MSR), Total Stock Review (TSR), Stock Monitoring Sheets (SMS) etc.
- Keep track of all loans and donations certificates and status;
- Good communications skills and ability to support projects remotely by radio, email and telephone, as well as in person on field visits.
Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:
Education:
- Essential: Degree and specialization in Logistics / Supply Chain.
Experience:
- Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
- Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipments and kits in accordance to the nature of the project).
Languages:
- English essential; Local language desirable.
Knowledge
- Essential computer literacy (Word, Excel & Internet)
Competencies
- People Management & Development, Results and Quality Orientation, Teamwork and Cooperation, Behavioral Flexibility and Commitment to MSF Principles.
Method of Application
Interested and qualified candidates should:
Apply online
And
Submit their CV, Cover Letter, latest Curriculum Vitae (CV) and photocopies of only necessary Credentials with telephone contact details (daytime) to: [email protected] using “SC MANAGER” as the subject of the mail.
Note
- Only one application should be submitted as multiple applications will not be considered.
- Only applications submitted online will be accepted.
- Lastly, only one online application form should be submitted as multiple submissions will not be considered.
- NO Transportation and NO per diems will be provided during the recruitment process.
- Only short-listed candidates will be contacted for interviews.
- MSF is an equal opportunities employer and promotes diversity within the organization
Interested and qualified? Go to Medecins Sans Frontieres on forms.office.com to apply
