Responsible for: CBI “Provision of Curative and Integrated Nutrition Services in selected locations of Borno and Yobe States, Northeast Nigeria” project.
Care Best Initiative (CBI) is a government registered and recognized Woman-Led and Youth-driven National Non-Governmental Organization (NNGO) founded in 2019. Our mission is to save lives, alleviate the suffering of most vulnerable children, adolescents (lower and older), young people, women and people with disabilities (PWD). We maintain human dignity during and in the aftermath of manmade crises, and natural disasters, among those affected by the, as well as to prevent and strengthen preparedness for the occurrence of such situation, and to promote their rights in the society. We have implemented various donor and self-funded projects/activities in several areas of humanitarian needs among Internally Displaced Persons (IDPs), returnees and host communities. We are actively present in Northeast (Borno, Adamawa, Yobe and Bauchi States) and Northwest (Zamfara, Sokoto and Kebbi states) Nigeria. CBI employs a multi-sectorial stakeholder-engagement and community-inclusion approach to the implementation of all her programs and activities, and is well experienced in advocacy, influencing, awareness creation and behavioral change programming. Our thematic areas of operations cut across sectors like Health (FP, SRH, HIV/AIDS & RI), Education, Nutrition (CMAM, MIYCN), Protection (GBV, Child Protection, GE&I), Water, Sanitation and Hygiene, Food Security & Livelihood (FSL) among others with the objectives to improve access to basic and reproductive health services, and support distressed families. We also facilitate developmental programs, such as stakeholders’ advocacy campaigns against systemic and deep-rooted gender inequalities and barriers that will improve the socio-economic status of the most vulnerable (including orphans, PLWHA, PWDs, out-of-school children, Almajiri students and Islamiyya students), promote infrastructural and environmental development, and promote equitable gender and social activities in communities. As our activities are also aimed at strengthening the resilience of the most vulnerable and build their capacity and self-reliance through education, sensitization and awareness creation, CBI works in partnership with the Ministry of Budget and Planning, the Ministry of Humanitarian Affairs, and Women’s Affairs, Ministry of Health as well as other relevant line-ministries for implementation. CBI also collaborates with other local and international partners and is an active member of several Clusters, Working groups and CSO Networks in all her states of operation and at the national level is a member of the Coalition of NGOs in Nigeria.
JOB PURPOSE:
The Logistics Officer will be responsible for overall administrative activities in the project implementation of ‘Provision of Curative and Integrated Nutrition Services in selected locations of Borno and Yobe States, Northeast Nigeria’ project in Borno State. Under guidance of the Programme Coordinator, this position will support the Finance department’s management of accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable. As part of CBI experienced operations team, you will help coordinate daily administrative activities through the duties outlined below.
JOB DESCRIPTION/PRINCIPAL ACCOUNTABILITIES:
Rank
% Of Time
1
100%
Overall Duties: Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional Coordinate package delivery and pick up Ensure that CBI’s inventory list is updated on regular intervals Develop and oversee project safety protocols, including the management of the staff security in line with CBI Policies Ensure that the door security system and key management is functioning properly Manage the telephone/intercom/internet system Provide logistical support for meetings and conferences on-site and off-site Respond to general emails and forward to the appropriate members of staff Provide orientation for new staff, visitors or consultants on the use of the general office equipment and other office systems Maintain office equipment and oversee repairs Manage the office fleet and approve any private vehicle hire Oversee vehicle repairs Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc. Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations) Prepare and submit a monthly logistics report about the above to the State Coordinator. Coordinate procurement process of goods and services, ensure necessary documentation Maintain and update vendor’s database for necessary goods and services Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment Provide support to HR where needed Any other function required to undertake broadly in line with above functions. Other duties: Keep colleagues appraised of developments in own area as appropriate Contribute to staff meetings, and other internal meetings with appropriate content , views and suggestions Fulfill requirements of internal staff management processes including performance reviews, supervisory meetings, etc. Develop strong relationships with all CBI colleagues and partners to enhance their understanding of admin/logistics and build their knowledge.
JOB HOLDER ENTRY REQUIREMENTS:
Knowledge (Education & Related Experience):
Education: Bachelor’s degree in Business Administration, Procurement, Logistics, Management, Human Resource or a related field; Required Experience: 1-2 years´ professional experience carrying out administrative, logistical and/or operational tasks Experience working in an NGO or civil society is a plus
Skills (Special Training or Competence):
Key Behaviors:
Interpersonal and intercultural sensitivity. Social and receptive (active listener). High degree of integrity. Ability to work independently and as a part of the team, as the situation dictates. Pro-active and ready to take initiative. Ability to assimilate and handle a wide range of information efficiently and effectively. High level of stress tolerance and ability to work under pressure with minimum supervision. Willingness to undertake extensive field trip within PCO working area.
KEY RELATIONSHIPS (excluding own line manager and staff) Internal
Program Coordinator/State Coordinator
Finance and Support Services team
Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA) External
Partners
Consultants
Service Providers/Stakeholders (Other NGOs)
Government agencies
Community leaders/CBOs HOW TO APPLY: Kindly submit your CV, cover letter and other “Necessary” documents ONLY in PDF format for this application to the HR Coordinator via this link: https://bit.ly/cbinutrition-unicef or email: [email protected] with the subject of the email as ONLY “LOGISTICS OFFICER BORNO 2023” NOTE:
Only applications submitted online will be reviewed
Only one application email should be submitted as multiple submission will be tantamount to automatic disqualification
The deadline for submissions is 06 October, 2023 (11.59 PM), However, applications submitted before this date will be reviewed on a rolling-basis
By submitting your Application for this position you agreed to CBI Policies and ZERO Tolerance to: o Fraud o Sexual Harassment, Exploitation, Abuse and Child Abuse
Our employees enjoy a work culture that promotes diversity and inclusion.
Care Best Initiative (CBI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics.
Qualified women and persons with disability are strongly encouraged to apply.
