Overview
REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision-making and planning capacity for emergency, reconstruction and development contexts. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related databases and (web)-mapping facilities and expertise.
IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty-seven countries around the world, founded in 1993. ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency toward opportunities for longer-term livelihood reconstruction and sustainable development. Independent, private and non-profit, ACTED respects strict political and religious impartiality and operates following principles of non-discrimination, and transparency, according to its core values: responsibility, impact, enterprising spirit and inspiration.
ACTED has been operational in Nigeria since early 2017, and is working in the northeast responding to the humanitarian crisis. We collaborate with other NGOs and UN agencies to maximise the positive impact on the communities with whom we work. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support in its fields of intervention.
Logistics intern works under the direct supervision of the Senior Logistics Officer and Country / Area Logistics Manager. He is responsible for Assets and Other Properties Codifications, Procurement of Stationeries and Filing of documents (soft and hard copies) according to ACTED guidelines. In addition, he is also responsible for Asset Tracker Tool, carbon footprint report and provides additional support to Senior Logistics Officer when needed.
Position: Logistics Intern
Contract: Service contract
Contract duration: 6 months with possibility of extension
Location: Abuja
Starting Date: ASAP
RESPONSIBILITIES
Primary responsibilities include but are not limited to the following:
- To ensure overall compliance with ACTED procurement procedures.
- To follow-up with Finance department on a bi-weekly basis, the contract follow-up (CFU) to ensure all procurement contracts under scenario (C) are registered and recorded.
- To facilitate all procurements of running cost for the base.
- To Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programs.
- To support the Procurement Officers on procurement workload when required.
- Ensure that office stationaries are procured on monthly basis and available in stock.
- Ensure that IT consumables are procured when needed and are available in stock.
- To keep the stock files updated and a neat and clean stock.
- To ensure that the stock management documents are filled on a daily basis (based on the in/out of the stock) and ensure the weekly reporting to the Area Logistics Manager.
- To ensure overall compliance with the stock management procedures. To create and update regularly the procurement folders for each ongoing program based on purchase scenarios
- To support the Procurement Officers to keep the Order Form Follow-Up (OFFU) up-to-date on daily basis.
- To update the procurement folders regularly and ensure that all procurement documents are collected with high attention on transparency and ACTED FLAT guidelines.
- To ensure both soft and hard filling for all procurements done.
- To support the Fleet Assistant to plan daily movements of the fleet in order to facilitate adapted services to the program teams.
- To ensure Logbooks are properly filled by the drivers.
- To ensure the efficient use of the Generator(s) and ensure regular maintenance.
- To support the Fleet Assistant to fill the Motorized Asset Follow-up (TRA-06) on a monthly basis.
- To participate to the innovation of the Fleet management by bringing new ideas
- To support the IT assistant to keep the Asset Follow-up (AST-05) updated.
- To create appropriate documentations when handed over assets to ACTED staff.
- To ensure the repairs of the IT equipment with the support of the IT Assistant
- To support the IT assistant in retrieving missing information about asset and other properties in the current reports submit to HQ.
- With the support of the Senior Logistics Officer, Compile asset tracker created by PD, inclusive all assets outlined in budgets narratives, to facilitate Logistics’ asset/tender cross-check and possible budget reallocations by Finance.
- Set up proper guidelines to fill in the carbon footprint report.
- Improve the relevance of the information
- Involve other bases in this process
- Ensure overall compliance with ACTED FLAT procedures
- Ensure systemic filling on the server and ensure the filling is properly done by the LOG staff
- Ensure proper filling of the hard copies (Waiver, PP, motorized asset FU, tender documents etc…)
Qualifications
- University degree / HND or advanced training / course
- Exemplary communication and organization skills.
- Self-motivated, enthusiastic, innovative and can deliver results with minimal supervision.
- Must be adaptable and can work well in high-pressure situations.
- An understanding of humanitarian/civil society issues in the country and the region.
- Fluency in written and spoken English. Fluency in local spoken languages is preferable.
Application Closing date:
Close of Business Friday 5th August 2022
How to apply
Method of Application:
Interested and qualified candidates should send their updated CV and cover letter as one document to [email protected] using “Logistics Intern, Abuja” as the subject of the email. and also Click on the link to apply online; http://shorturl.at/kTU12
Note:
- CV and Cover Letter as ONE SINGLE WORD document
- The title/subject of your email and application should be the position you are applying for.
- Candidates that do not comply with the application instruction will be disqualified.
- We reserve the right to close this vacancy early if a suitable candidate is found.
- Only shortlisted candidates will be invited to the recruitment process
- Any successful candidate will be subject to a pre-employment background investigation.
- There will be travel requirements and opportunities both within Nigeria.
- ACTED is an Equal Opportunity Employer
CVs will be reviewed on rolling bases. Due to the large numbers of expected applicants, only short-listed candidates will be contacted and invited for an interview. We apologise for the inconvenience.
ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
For general information about ACTED, please consult:www.acted.org
CVs will be reviewed on rolling bases, Interview could be held before the closing date.
