BOAID Humanitarian Foundation is a nonprofit, non-governmental organization working to address critical issues facing the most vulnerable and communities impoverished in Northeast Nigeria. We work with professionals, dedicated staff and volunteers to provide and improve the quality of Camp management and camp coordination (CCCM), General protection, Education, WASH, HEALTH and care for needy children while supporting the development of sustainable solutions for community growth. BOAID runs a range of projects which rely on the skills, commitment and enthusiasm of volunteers from around the Northern Nigeria. Our grassroots effort is dedicated towards assisting communities in their quest to achieve a healthy self-sustained life.
Job Title: Logistics and Procurement Officer
Location: Maiduguri, Borno State
Contract Duration: 6 Months with possible extension
Expected Start Date: As soon as possible
Vacancy: Internal/External
Job Summary
The Logistics and Procurement Officer is responsible for managing logistics and procurement procedures. This role involves reviewing purchase requests, preparing procurement documentation, and ensuring BOAIB’s procedures and donor regulations. Additionally, the Procurement Officer will manage and maintain information related to official suppliers and purchase files.
Responsibilities
- Drafting, modifying, and amending supplier contracts, lease contracts, rental agreements, fuel and vehicle contracts, and case reports for the field office.
- Providing logistics support to the program team for smooth operations related to planned project activities.
- Offering efficient support for procurement and logistics activities, ensuring resource utilization efficiency.
- Supervising the warehouse and its staff and related documentation.
- Providing logistics services and general assistance to staff implementing activities in the field.
- Analyzing and processing procurement requests for goods and services for field office including office supplies etc., while ensuring adherence to BOAID’s logistics guidelines.
- Supervising logistical arrangements, quality control, specification compliance, monitoring and verification of deliveries, and timely delivery to end-users.
- Supervising and monitoring the performance of designated drivers.
- Maintaining and updating assets inventory e.g., handovers for desktops, laptops, and related accessories, scanners, printers, copy machine, etc.
- Ensuring timely preparation and submission of payment release documents including GRNs, purchase authorizations, invoices, and acceptances.
- Establishing proper recording and monthly reporting systems for distributions and ongoing activities, including inventory updates.
- Ensuring proper functionality of the office building and team house.
- Monitoring and liaising with field offices to manager inventory and fuel consumption, establishing adequate recording systems for monthly field reports.
- Completing any other job-related tasks assigned by the supervisor.
Contract Management:
- Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided. This includes:
- Preparing and executing contracts for recommended bidders
- Timely renewal of running contracts.
- Execute contracts against set performance indicators.
Supplier Management:
- Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided. This includes: –
- Maintain suppliers file and documentation
- Documents supplier performance
- Maintain supplier performance score cards.
Fleet and Transport Management:
- Oversee the management of the transport fleet & generators.
- Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams.
- Ensure that systems are in place to account for transported goods.
- Prepare monthly reports on Fuel Usage.
Requirements
- Bachelor’s degree in Supply Chain Management, Business Administration, or equivalent.
- Minimum of three (03) years of relevant professional experience in a similar position in UN/INGOs/NGOs.
- Familiarity with the local context and good knowledge of the area.
- Excellent organizational skills, ability to multitask, work under pressure, and meet deadlines in a fast-paced environment.
- Excellent interpersonal communication skills to build relationships with staff, partners, government officials, donors, and other relevant stakeholders.
- Creative and flexible with problem-solving skills.
- Demonstrated professionalism and diplomacy.
- Ability to confidently present oneself to high-level officials.
- Confident and proficient in the use of MS Office and managing IT equipment.
NOTE:
- All staff have an obligation to ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct, and related policies. They must conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
- All staff must ensure the way they are carrying out their work is not putting children at risk (or further risk)
- BOAID is committed to diversity equity and inclusion, women and person living with disabilities are strongly encouraged to apply.
- BOAID has zero tolerance Sexual exploitation and abuse
Click here to apply: https://forms.gle/Y73ZTbYaPZxcD1VE8
Closing Date: 22th October 2024
