Role Description and Responsibilities:
Under the guidance and supervision of the Finance Manager, the Local Finance and HR Officer will be responsible for the following deliverables:
- Control and disbursement of petty cash, ensuring that every payment is validly supported by the required documentation as per CESVI procedures, for the assigned Project.
- Process payroll for project national staff.
- Manage and disburse petty cash to team members based on authorized documents and approval.
- Check all payment requests before cash disbursement to ensure that each request is made correctly and approved for payment according to CESVI procedures.
- Issue, track, and clear advances and ensure all advance expenses are supported by valid documentation.
- Prepare Cash Reconciliations as per timetable fixed with the Finance Manager.
- Attach all the respective documents to their respective labels.
- Ensure the safekeeping and maintenance of all physical documentation in compliance with CESVI procedures.
- Update cashbooks and register vouchers in the Excel cashbook on a daily basis.
- Make payments for all items and services approved by the Project Coordinator and/or Finance Manager.
- Make all payments related to the project activities in the field.
- With the guidance of the HR Coordinator, maintain up-to-date and accurate soft and hardcopy personnel files as per the checklist defined in the Manual.
- Assist in updating and maintaining employee benefits, employment status, and similar records in staff files and on the database.
- Facilitate new employee orientations and onboarding.
- Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct, and conflict of interest statement etc., and share them with the HR Manager as needed.
- Maintain attendance records, leave records, medical records, and staff rosters.
- Document all HR-related actions by completing forms, reports, and records and updating personnel files accordingly.
- Ensure confidentiality of sensitive matters and documents.
- Ensure periodic updating of HR records based on personnel movements (end of probationary period, promotion, termination, resignation).
- Coordinate with staff to process the final settlements for the leaving staff as per policy.
- With the guidance of the HR Coordinator, provide local staff with information about their terms of employment, leave, as well as other relevant information.
- Communicate all matters related to employees to the HR Coordinator in order to maintain office decorum.
- Complete any other job-related tasks assigned by the supervisor.
Education, Knowledge, and Skills Required:
- Bachelor’s degree in Commerce, Business Administration, Economics, or Accounting, or equivalent.
- Minimum of five (05) years of relevant professional experience in a similar position in the humanitarian sector, preferably in NGOs/INGOs.
- Good organizational skills and ability to multitask, work under pressure, meeting deadlines in a fast-paced environment.
- Excellent interpersonal communication skills to build relationships with staff, partners, government officials, donors, and other relevant stakeholders.
- Creative and flexible with problem-solving skills.
- Demonstrated professionalism and diplomacy.
- Ability to confidently present oneself to high-level officials.
- People management, particularly coaching and influence management.
- Confident and proficient in using MS Office.
- Proficient in Dari, Pashto, and English (written and spoken) is mandatory.
Other Information:
Position Duration: The position is initially for 6 months, with the strong possibility of extension
We offer a competitive salary package.
How to apply
Kindly submit your resume to [email protected] ensuring that the position title is clearly stated in the subject line of your email. Please do not apply for multiple positions to avoid potential disqualification.
