VISION Islamic Relief France (SIF) believes in a benevolent world where basic needs of vulnerable people are met. MISSION Islamic Relief France dedicated to alleviating the suffering of the poor in France and worldwide. It intervenes where humanitarian and social needs required by the mobilization of emergency relief and the implementation of development programs. Thus, our preferred areas of concern Aid and Food Security , Water, hygiene and sanitation and childhood abroad, the fight against exclusion and poverty in France . VALUES Islamic Relief France inspired by the values of Islam, those of solidarity and respect for human dignity, it places at the center of its concerns. He calls, through its commitment, values and missions, building a human solidarity that transcends differences and borders. PRINCIPLES • Neutrality • Independence • Impartiality • Respect • Responsibility These are the principles of humanitarian action that Islamic Relief France is committed to respect since its creation. Each of these principles ensures the people support, while respecting the diversity – cultural, religious, social – and in fairness.
Line Manager: Head of Mission
Location: Based in Abuja but frequently travel to field offices
Duration of contract: 6 months (extendable, subject to funding)
Expected hiring date: As soon as possible
Closing date: within 5 Days of advertisement
FUNCTION
LIAISON ASSISTANT NIGERIA MISSION
MISSION / ROLE
Based at the Secours Islamique France office in Abuja, with the possibility of traveling to the project areas (Zamfara and Borno), the Liaison Assistant provides administrative support and liaises with all the partners of the mission in order to optimize the implementation of mission activities.
As such, the Liaison Assistant will be able to:
- Assist the Head of Mission, the Administrative and Financial Coordinator, the Program Coordinator as well as Logistics concerning the administrative files of the mission,
- Ensure the link with all the partners who work with the mission,
- Participate in meetings with mission partners at the request of the Head of Mission (NGOs, donors, states, United Nations agencies)
- Contribute to the development of the country strategy when need
HIERARCHICAL ATTACHMENT
Admin Fin Co
Head of mission
Prog Co
Log Manager
Liaison Assistant
Hierarchical link
Functional link
The Liaison Assistant will work under the hierarchical responsibility of the Head of Mission and in close collaboration with the heads of the Program, Logistics, Finance and Administrative departments.
TASKS AND RESPONSABILITIES
1. Complete administrative tasks
- Complete the various administrative tasks such as the renewal of authorizations to practice, visas for expatriates, plane tickets.
- Ensure meeting notetaking and distribution of meeting minutes after their validation Ensure computer and paper archiving of project documents and administrative documents;
- Make appointements with external partners
- Ensure the follow-up of the administrative documents relating to the mission
2. Liaising with mission partners
- Ensure liaison with mission partners (various services, authorities, INGOs, United Nations Agencies, etc.)
- Participate in various external meetings at the request of the Head of Mission and write a report
3. Interface with other departments and with SIF headquarters
- Assist the Head of Mission to facilitate the link with other departments and headquarters services;
- Follow up on ongoing administrative files (involving other departments) by monitoring where they are in the signature process;
- Ensure that the various documents and reports are sent to SIF Headquarters
- Follow all legal cases in relation with our legal adviser
The list of missions is not exhaustive. It is scalable according to the needs of the organization, non-exhaustive and non-limiting. The employee may be required to carry out other missions related to his qualification. As SIF is an association with limited means, versatility and flexibility are necessary in order to overcome any temporary and exceptional difficulty. Management can thus ask any employee to perform tasks outside of this job description and corresponding to your qualification or to be available during campaign periods, outside the hours and/or working days of the employment contract. , in strict compliance with the legislation in force..
QUALIFICATIONS AND EXPERIENCES
Required
Desired
Education
- Master I level
- Professional skills
- Synthesis capacity; interpersonal communication skills.
- Organizational skills with the ability to work on multiple files at the same time (under pressure and meeting deadlines)
- Experience in a similar position
- Foreign langages
- Good writing skills in English
- Fluency in another language, especially French, is an asset
- Computer Skills
- Perfect command of computer tools (Office pack)
- Knowledge of mapping software, surveys, etc. is a plus
As SIF is an association with limited means, versatility and flexibility are necessary in order to overcome any temporary and exceptional difficulty. Management can thus ask any employee to perform tasks outside of this job description and corresponding to your qualification or to be available during campaign periods, outside the hours and/or working days of the employment contract, in compliance with the legislation in force..
KNOW-HOW
- Sense of organization and priorities
- Respect for humanitarian values
- Rigor and attention to detail
- Strength of proposal
- Ability to manage time and work independently
- Capacity for critical analysis
- Ability to use tools and procedures wisely
WORKING AREA / WORKING TIME
Method of Application
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV + a cover letter (including 3 referees with their current official contacts) by email to: [email protected]
Kindly please mention clearly in the e-mail, Cover Letter and CV your name as consecutive order: 1) First name; 2) Surname; 3) Another name.
Mandatory: The email subject line should be marked: – LIAISON ASSISTANT
Female Candidates are encourage to apply
