El-Kanemi Memorial Foundation (EMF) is a non-governmental and non-profit Humanitarian organization established in 2017 with registration number RC 144331. Our prime Motto is: Impacting lives through the healing power of culture. EMF actions are based on the values of solidarity, justice, peace, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable segments of the population. Women and children are sole beneficiaries of our intervention.
EMF area of focus is Education, Gender Based Violence, Child Protection, Capacity Development and Early Recovery programme. EMF is working closely with the support of 447 traditional rulers across Borno State. EMF has been able to impact the lives of over 50,996 people in Borno from inception through its intervention on Education awareness and sensitization, Psychosocial Support, GBV sensitization and Engaging Men through Accountable Practice. EMF has also built the administrative capacity of 430 CSOs through its Capacity Development Programme in Borno, Yobe, Bauchi, Kano, Kaduna and Abuja.
Job Title: HR Assistant
Place of Assignment: Borno
Project Duration: Full time
Reports to: HR Manager
Closing date: 11th September 2023
Duties & Responsibilities
Personal Services Contractor (PSC) Contract Administration and Management 30%:
• Recruitment: The incumbent independently manages and oversees the recruitment and contracting processes for Personal Services Contract employees. Provides high level advice and technical guidance to the Mission Management and employees related to recruitment procedures and internal Mission policies for both employees.
• Contract Administration and Management: The HR Assistant oversees PSC contract administration and management. Being an expert in PSC contracting, the incumbent is responsible for proper implementation and application of the Federal contracting laws and Agency regulations and policies, for achieving effectiveness and efficiency of contracting operations, and ensuring fiscal integrity of the Agency’s fiscal systems. The HR Assistant is responsible for ensuring that PSC contract files are administered, managed, and maintained consistent with M/OAA guidelines governing contract management requirements.
Administration of Performance Management Program, Training, and Awards 20%:
• Performance Management: The HR Assistant is responsible for the management of the performance evaluation program and serves as an advisor to all Mission employees and Mission Management on the employee evaluation and performance management issues. The incumbent is responsible for proper and quality implementation of the employee evaluation program within the Mission. The HR Assistant advises Mission employees and supervisors on all aspects of employee performance management such as mid cycle performance review, annual evaluation process, performance improvement plan, mentoring and coaching, and achievement recognition.
• Training Program and Activities: The HR Assistant is responsible for the management and administration of the employee training and career development initiatives. The incumbent conducts Mission-wide assessment and analysis of the employee training needs to determine what training is required to help staff meet strategic goals and objectives and ensures these are linked to and included in their annual work plans.
Human Resources Administration 20%:
• The incumbent serves as a liaison and resource person responsible for providing leadership, advice, and technical guidance to employees on all personnel matters, salary, and benefit entitlements under contracts, in accordance with the Standardized Regulations and General Provisions. Provides guidance and counsels employees in the proper implementation of HR policies and procedures.
Position Management and Positions Classification 20%:
• Position Management and Classification: The incumbent serves as the HR Advisor for position management and classification purposes acting as consultant to management, familiarizing participants, and management with the MCLASS classification structure and process and PSC benchmarking. The incumbent advises and assists employees and supervisors in preparing accurate and current position descriptions to reflect duties, responsibilities, and organizational relationships for authorized positions.
Program and Records Keeping 10%:
• Records Keeping and Reporting: The HR Assistant is responsible for maintaining accurate and up to date different types of HR records on HR information systems (EAPS, OPS, ASIST, public drive, HR drive, etc.), maintaining official personnel and contract files and recruitment files. The incumbent regularly updates various Mission staffing reports and ensures that all employee and contract data and information is up to date and accurate at all times, prepares and submits periodic staffing pattern and staffing numbers and other ad-hoc HR reports. Prepares various reports and status updates on recruitment actions as needed.
REQUIRED SKILLS
Reporting, Human resource and personnel development, Organize and manage recruitment campaigns, Employee evaluations, Training program planning
Requirements / Skills / Qualifications:
- Minimum High school certificate with at least 3 years of experience in the HR department.
- Bachelor’s degree either in HR Management or a related field is preferred.
- Prior experience working in the HR department of any reputed company or organization
Language Skills:
Fluency in English is necessary while Multilingualism of (Kanuri, Hausa, Shuwa) is an added advantage
How to apply:
Interested qualified candidates should send their curriculum vitae and detailed cover letter as one documents stating the Position and location to: [email protected] or click on the link below to apply
CLICK HERE TO APPLY
EMF is an equal opportunity employer. We are committed to the PSEA, safeguarding and protection of children in our work. All offers of employment are subject to satisfactory references and appropriate screening checks.
Important information:
- Applicants should have their CVs and Cover Letters in one document addressing the position requirements.
- Female candidates who are qualified are strongly encouraged to apply.
- Application in hard copy or direct to the office should not be considered.
- ONLY applicants whose competencies meet the requirement of the position will be contacted.
Application deadline: apply no later than 11th September 2023 at 11:59 PM.
NOTE: EMF do not ask for any form of payment at any stage of recruitment. Applications are processed according to the order of arrival. EMF reserves the right to close the offer before the term initially expressed in the advert, if an applicant is accepted. Kindly report fraudulent related to EMF to [email protected]
