Location: Maiduguri, Borno State
Job Type: Full-time
Reports to: Executive Director
Duration: 6 months
About Us:
PRIDE Initiative, a humanitarian non-governmental organization committed to providing emergency assistance and supporting vulnerable communities, seeks a qualified HR and Admin Officer to join our team. The HR and Admin Officer will play a vital role in ensuring effective human resource management and smooth administrative operations within the organization.
Job Summary:
The HR and Admin Officer will be responsible for the overall administration, coordination, and evaluation of the human resources and administrative functions. This includes recruitment, onboarding, employee relations, performance management, office administration, and ensuring compliance with organizational policies and procedures. The successful candidate will contribute to fostering a positive work environment and ensure that administrative processes support the effective delivery of humanitarian services.
Responsibilities:
Human Resources:
- Lead recruitment efforts, including job postings, candidate screening, interviewing, and selection processes.
- Oversee onboarding and orientation for new staff members.
- Maintain accurate employee records, including contracts, leave, and performance management documentation.
- Assist in developing and implementing HR policies and procedures.
- Manage employee relations, ensuring compliance with labor laws and organizational policies.
- Support staff development by organizing training and capacity-building initiatives.
- Oversee performance evaluation processes and ensure timely completion of staff appraisals.
Administration:
- Ensure smooth administrative operations, including office management and facilities maintenance.
- Coordinate procurement of office supplies and services in line with organizational policies.
- Maintain proper filing systems, ensuring all administrative documentation is organized and accessible.
- Support logistics and travel arrangements for staff and visitors, including transportation, accommodation, and meetings.
- Handle correspondence, reports, and other administrative tasks as required.
Compliance and Reporting:
- Ensure compliance with local labor laws, tax regulations, and organizational policies.
- Prepare and submit monthly HR and administrative reports to the Operations Manager.
- Manage employee grievances and disciplinary actions in line with HR policies.
- Ensure timely submission of payroll inputs, including timesheets and leave reports.
Requirements:
Essential Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Minimum of 3 years of experience in HR and administration, preferably within the humanitarian or NGO sector.
- Strong knowledge of Nigerian labor laws and HR best practices.
Desirable Qualifications:
- Professional certification in HR (e.g., CIPM, SHRM).
- Experience working in a humanitarian context or with an international NGO.
- Familiarity with HR software and payroll systems.
Skills:
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and work in a fast-paced environment.
- Proficiency in Microsoft Office and Google Suite.
- Problem-solving skills and attention to detail.
Core Competencies:
- Strong understanding of HR and administrative functions.
- Ability to handle sensitive and confidential information.
- Ability to work independently and as part of a team.
- Demonstrated leadership and management skills.
How to Apply:
Interested persons should submit:
- A cover letter outlining relevant experience and qualifications.
- An updated CV.
- Contact information for two professional references.
Interested candidates should apply by clicking this link.
Deadline: 31st October 2024.
Note: Only shortlisted candidates will be contacted. PRIDE Initiative is an equal-opportunity employer and welcomes applications from qualified candidates of all backgrounds.
