Freshbreeze Initiative for Unity, Socio-Economic and Leadership Development (FID) is a youth-led nonprofit and non-governmental organization committed to emergency humanitarian response, sustainable development, and strengthening community resilience in underserved areas of Northeast and Northwest Nigeria.
Experience
Location Borno , Yobe
Job Summary
- Our organization is seeking a motivated and detail-oriented HR and Admin Volunteer to support the Human Resources and Administrative functions of the organization, including logistics and procurement.
- This internship will offer hands-on experience in HR processes, office administration, and compliance, contributing to smooth organizational operations and efficient program implementation in line with FID’s mission.
- The intern will work under the supervision of the Admin/HR Officer and collaborate closely with other departments.
- This position is ideal for final year students or recent graduates passionate about pursuing a career in Human Resources or Office Administration.
Key Responsibilties
Human Resources Support:
- Assist in maintaining and updating employee records and HR files (digital and hard copy).
- Support recruitment processes including posting job adverts, scheduling interviews, and collating CVs.
- Help with the onboarding of new staff (document preparation, orientation, induction support).
- Maintain HR attendance records, leave tracking, and staff movement logs.
- Assist with staff welfare activities and internal communications.
- Support in organizing performance appraisals and training sessions.
Administrative Support:
- Maintain a clean, well-organized, and efficient office environment.
- Manage general correspondence (emails, calls, incoming/outgoing documents).
- Track and manage office supplies inventory and initiate restocking processes.
- Assist with document control, record-keeping, and filing systems.
- Provide administrative support during meetings (scheduling, minute-taking, documentation).
- Support daily office operations and coordination across departments.
Compliance and Documentation:
- Help ensure staff documentation complies with organizational and donor requirements.
- Assist in maintaining confidentiality and the secure handling of sensitive HR records.
- Help support audits or internal reviews through timely and accurate record organization.
- Ensure proper labeling and filing of HR and administrative documents.
Other Duties:
- Provide general support to the admin and HR team on tasks as required.
- Support in planning and organizing internal events (staff meetings, trainings, workshops).
- Collaborate with the Finance team as needed for staff-related documentation.
- Assist in preparing activity reports and documentation for field interventions.
- Support the distribution of materials (WASH kits, medical supplies, educational materials, etc.).
- Help with data entry and filing of beneficiary records (where applicable).
Qualifications and Experience
- B.Sc. / HND or final year student in Human Resource Management, Business Administration, Public Administration, or a related field.
- Interest in HR and administrative operations in a nonprofit/NGO setting.
- Basic knowledge of HR principles and administrative practices is an added advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and interpersonal skills.
- Good verbal and written communication skills.
- Discretion and ability to maintain confidentiality.
- Previous internship or volunteer experience is a plus.
Working Conditions:
- Office-Based: The primary work location is FID’s Maiduguri or Damaturu office.
- Field Visits: Occasional travel to project sites (expenses covered by FID).
- Hours: Full-time (8:00 AM–4:30 PM, Monday–Friday).
- Environment: Collaborative, youth-friendly, and gender-sensitive workspace.
What You Will Gain
Learning & Development Opportunities:
- Valuable experience in NGO administration, logistics, and procurement
- Exposure to real-world organizational operations and team coordination
- Mentorship and skill development opportunities from experienced development professionals.
- Certificate of completion and a professional reference letter upon successful completion
- Opportunity to build a network within the development and humanitarian sector
- Friendly and inclusive working environment.
Method of Application
Interested and qualified candidates should: Send their updated CV (max 2 pages), one-page Cover Letter explaining their interest in the role, Relevant school certificates, other credentials, and Job certificates as a single document (PDF only) to: [email protected] using “Application for HR/Administrative Volunteer – (Your Name – location)” as the subject of the mail.
Note
- Only shortlisted applicants will be contacted.
- Female candidates, persons with disabilities, and recent graduates are strongly encouraged to apply.
- Important Notice: This is an unpaid Volunteering opportunity, FID will not provide salary or allowances but will provide some stipends.
- However, we are committed to ensuring a rewarding learning experience for the selected Volunteers.
Interested and qualified? Go to Freshbreeze Initiative for Unity, Socio-Economic and Leadership Development (FID) on docs.google.com to apply
