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JOB ADVERT FOR HR/Admin Officer
Future Resilience and Development Foundation (FRAD) is a registered non-profit organization with the corporate affairs commission, in accordance with the Nigerian Law, FRAD work in both humanitarian and development sector to build the resilience of Vulnerable populations through our interventions in thematic areas of WASH, Nutrition, Protection, Education and early recovery and livelihood. Over the years, FRAD has reached more than 19,000 children, men, women and girls through its various interventions.
FRAD work with the Mission to build the Resilience of vulnerable populations using locally available solutions that ensure participation and bring meaningful development, leaving no one behind. Our Mission and Vision guides our programming to ensure no one is left behind
RECRUITMENT TYPE – contract
Position – HR/Admin Officer
Education: A bachelor’s degree in Human Resources, Business Administration, Social sciences or a related field.
Experience: Minimum of 3-4 years of experience in HR and administrative roles. Experience in recruitment, employee relations, performance management, and general administration is essential.
Job Field: Non Profit
Salary Range: 400,000 – 480,000 Monthly Gross
Report to – HR/Admin Manager
Direct – HR/Admin Assistant and Interns
Job Summary:
The HR/Admin Officer is responsible for managing recruitment, employee relations, and administrative functions to ensure smooth office operations, compliance with policies, and a positive work environment.
Duties and Responsibility
Functions / Day to day activities:
- Recruitment & Staffing
o Support the recruitment process, including job postings, shortlisting, and organizing interviews.
o Manage employee onboarding and orientation processes to ensure smooth integration of new hires. - Employee Relations
o Serve as a point of contact for employees regarding HR matters, including policy clarification, grievance handling, and workplace concerns.
o Foster a positive working environment through engagement initiatives. - Performance Management
o Support the performance review process, ensuring timely appraisals, feedback, and goal setting for employees.
o Assist in designing and implementing employee development and training programs. - HR & Admin Documentation
o Maintain accurate and up-to-date personnel records, files, and databases.
o Ensure compliance with relevant laws regarding employee information management. - Policy Implementation & Compliance
o Assist in the development, implementation, and communication of HR policies and procedures.
o Ensure adherence to local labor laws and internal compliance policies. - Payroll & Benefits Administration
o Assist with processing payroll, leave management, and administering employee benefits.
o Address employee inquiries regarding payroll and benefits. - Administrative Support
o Ensure the smooth functioning of office operations which including the prompt submission of purchase requests.
Requirement:
• Education: A bachelor’s degree in Human Resources, Business Administration, Social sciences or a related field.
• Experience: Minimum of 3-4 years of experience in HR and administrative roles. Experience in recruitment, employee relations, performance management, and general administration is essential.
• Knowledge: Familiarity with labor laws, HR practices, and compliance regulations.
• Tech Proficiency: Experience working with Microsoft Office Suite (Excel, Word, Outlook), and HR tools
• Experience in working in the humanitarian context
• Experience working in an INGO is an advantage Location: Maiduguri, Borno state
• Language Proficiency: Good understanding of Hausa is an added advantage
Desirable skills:
Organizational Skills: Ability to manage multiple tasks and priorities effectively.
• Communication Skills: Strong written and verbal communication skills for interacting with employees, management, and external partners.
• Problem-Solving: Capable of addressing HR and administrative challenges with effective solutions.
• Attention to Detail: Meticulous in managing documentation, payroll, and compliance-related tasks.
• Interpersonal Skills: Empathy and emotional intelligence for handling sensitive employee relations issues.
• Confidentiality: Maintain a high level of discretion and integrity in dealing with sensitive information.
• Teamwork: Ability to collaborate effectively with various departments and work harmoniously with the management team.
• Adaptability: Flexibility in handling changing priorities and addressing new challenges.
Performance measures:
• Timeliness in Recruitment: Filling open positions within the designated timeframe and reducing time-to-hire.
• Accuracy of Records: Maintaining up-to-date and accurate employee files, records, and compliance with labor regulations.
• Employee Engagement: Improvement in employee satisfaction, as measured through engagement surveys and feedback.
• Policy Compliance: Adherence to FRAD’s policies and local labor laws.
• Efficiency in Admin Support: Smooth and efficient office operations, timely response to administrative needs.
• Staff Retention Rate: Reduced staff turnover and increased employee retention through effective HR initiatives.
Method of Application
Interested and qualified candidates should apply by sending their application CV and cover letter in One Document to the following email address: [email protected]. Deadline for submission is 16th September 2024.
Note
• The title of the position must be indicated in the subject line of your e-mail. Please note that only shortlisted candidates will be contacted.
• Applications will be assessed on a rolling basis due to urgency of need of the position Successful candidate will be required to resumed on immediately after successful reference check.
• FRAD Foundation is committed to diversity equity and inclusion, women and person living with disabilities are strongly encouraged to apply.
FRAD has zero tolerance Sexual exploitation and abuse
Building Resilience, Leave No one behind
